Administrative Assistant I - Executive Office

Massachusetts Trial Court • Boston, MA

2d • $54,375 - $80,140 • Onsite

About The Position

The Administrative Assistant I provides clerical, procedural, and administrative support to the Executive Office of the Trial Court, supporting the State Bail Administrator, Judicial Response System Manager, and Domestic & Sexual Violence Coordinator. The role assists court staff with operational matters and applying policies and procedures; arranges meetings, screens calls and visitors, maintains records and inventories, orders supplies, drafts routine correspondence, processes reports, and develops and maintains databases and spreadsheets. It serves as a liaison with other offices, departments, and outside agencies and recommends and implements effective office procedures.

The position works under the direction of the Director of Legal Policy and does not supervise others. It is a union position; new hires start at the entry-level rate of $54,374.84, with potential advancement within the salary band according to the collective bargaining agreement/MOU. The role reports fully on-site Monday through Friday.

Requirements

• Associate degree from an accredited college or university, or an equivalent combination of education and experience.
• Two years of related work experience, or an equivalent combination of education and experience.
• Knowledge of modern office equipment and technology, including computers and applicable software.
• Knowledge of inventory assessment and management.
• Knowledge of departmental and court policies and procedures.
• Knowledge of basic payroll processes.
• Customer service, multitasking, organization, and time-management skills.
• Ability to establish effective working relationships with others.
• Ability to order office supplies and perform basic mathematical tasks.
• Ability to prepare clear and accurate reports, correspondence, and documents; maintain appropriate records; and communicate effectively orally and in writing.

Responsibilities

• Provide clerical and procedural support, including answering telephone calls and greeting and screening visitors.
• Assist with maintaining time and reporting information and prepare fiscal documents.
• Maintain department records and invoices, monitor inventory, and order supplies.
• Provide administrative support for departmental staff, special projects, and office initiatives.
• Act as a liaison with other offices, departments, and outside agencies; arrange meetings and coordinate correspondence.
• Compile and prepare monthly and/or quarterly reports for judges and the Administrative Office.
• Assist with timesheets and time-off requests and process travel expense forms for judges, Administrative Office staff, and registry staff.
• Review, process, and distribute incoming correspondence and mail.
• Perform other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree