Executive Administrative Assistant I

Yusen Logistics • Compton, CA

2h • $49,549 - $82,307

About The Position

This position provides administrative support to the leadership team in an assigned business unit. The Executive Administrative Assistant anticipates executives’ needs and manages scheduling and calendars, domestic and international travel itineraries, incoming mail and information inquiries, correspondence, telephone communications, research, troubleshooting, and related assignments. The role may involve direct interaction with clients and requires professionalism, tact, sensitivity, initiative, and diplomacy.

The position also supports executive and business-unit operations by coordinating meetings, communications, expenses, invoices, presentations, organization charts, management requests, and special projects. The responsibilities listed are intended to describe the general nature of the work and are not an exhaustive list.

Responsibilities

• Schedule and organize client and company meetings, travel arrangements, conferences, and departmental activities for business-unit executives.
• Maintain the business-unit company calendar and keep it accurately updated with meetings, conferences, client events, trade events, and company meetings.
• Organize and submit executive expense reports and follow up with Accounting on outstanding matters.
• Coordinate meetings, including arranging conference calls, reservations and contract room blocks, preparing meeting rooms, creating seating charts, ensuring equipment availability, coordinating food orders, and preparing necessary materials.
• Coordinate communications and meeting arrangements, including destination travel, communication with local hotel contacts, WebEx sessions, presentation materials, and meeting setup work.
• Assist executives in creating and organizing PowerPoint presentations.
• Update organization charts monthly.
• Process invoices for payment and follow up with Accounts Payable on outstanding payments.
• Assist management with time-off requests and JDE requests.
• Handle confidential and non-routine information.
• Work independently and as part of a team on special nonrecurring and ongoing projects.
• Manage special projects at the request of the leadership team, including planning and coordinating presentations, disseminating information, and managing broad communications.
• Type and design general correspondence, memos, charts, tables, graphs, business plans, and similar materials.
• Perform other duties as assigned by management.

Benefits

• Medical insurance beginning the first of the month following the start date
• Dental insurance beginning the first of the month following the start date
• Vision insurance beginning the first of the month following the start date
• 401(k) with company match
• Standard 10 days of PTO
• Eligible for bonus plan
• 7 paid holidays
• Eligible for overtime pay if applicable
• Flexible Spending Accounts
• Life insurance
• Accidental Death & Dismemberment Insurance
• Short- and long-term disability
• Tuition Assistance Program
• Commuter benefits
• Vacation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed