Administrative Assistant

Aston Carter • Upper Merion Township, PA

7d • $22 - $26 • Onsite

About The Position

The Administrative Assistant provides professional front desk support and comprehensive administrative assistance to the office. The role serves as the primary reception contact, greeting visitors, answering phones, directing inquiries, and navigating internal systems to retrieve and share information. It also supports office operations by coordinating schedules, shipping and ordering booth supplies, maintaining records, and assisting with internal events and team-building activities.

The position is based fully onsite in a professional office suite in King of Prussia, Pennsylvania, and works Monday through Friday from 8:00 a.m. to 5:00 p.m. The employee will be seated at the reception area and will use Microsoft Office, OneDrive, Teams, OneNote, and Planner. This is a contract-to-hire position. The office has approximately 50 people assigned, with around 15 attending regularly.

Requirements

• Advanced working knowledge of Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Word.
• At least 3 years of experience working with network files, OneDrive, and sharing files through Teams, OneNote, and Microsoft Planner.
• At least 3 years of experience shipping, tracking, and ordering booth supplies.
• Strong written and verbal communication skills.
• Administrative support experience, including data entry, clerical work, and front desk or receptionist duties.
• Experience with calendar management and scheduling using Outlook or similar tools.
• Demonstrated customer service skills and a professional, welcoming demeanor.
• Ability to work collaboratively while managing multiple tasks and priorities.
• High school diploma or equivalent.

Nice To Haves

• An energetic, independent, influential, and collaborative spirit.
• Experience working in a rapidly growing consulting firm or professional services organization.
• Experience with Microsoft Visio, OneNote, and Planner.
• At least 3 years of administrative or receptionist experience; entry-level candidates will also be considered.
• Comfort using internal collaboration tools such as Teams and OneNote.
• Interest in contributing creative ideas for recognition programs, lunch and learns, and office outings.

Responsibilities

• Serve as the primary front desk and reception point by greeting visitors, answering phones, and directing inquiries professionally and courteously.
• Navigate internal sites and systems to locate, retrieve, and share information with team members.
• Provide day-to-day administrative support, including data entry, clerical tasks, and maintaining organized records and files.
• Manage calendars and schedule meetings, events, and appointments using Outlook and other calendar tools.
• Coordinate shipping, tracking, and ordering of booth supplies to ensure materials are available and delivered on time.
• Create, edit, and maintain documents, spreadsheets, and presentations using Microsoft Office Suite.
• Share and manage files using network drives, OneDrive, Teams, OneNote, and Microsoft Planner.
• Coordinate logistics and communications for recognition efforts, lunch and learns, office outings, and other team-building activities.
• Provide customer service to internal and external stakeholders while maintaining a professional demeanor.
• Collaborate with colleagues in a rapidly growing professional services environment and contribute to a positive office culture.
• Manage multiple tasks and priorities while maintaining attention to detail and accuracy.
• Assist with other administrative and clerical duties as needed to support office operations.

Benefits

• Medical, dental, and vision coverage, if eligible.
• Critical illness, accident, and hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contribution options, if eligible.
• Voluntary life and AD&D insurance for employees and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off/leave, including PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED