Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• Associate's degree (AA) or equivalent from two-year college or technical school, a minimum of 5 years of administrative experience; or equivalent combination of education and experience.
• Employees working on programs subject to International Traffic in Arms Regulations must qualify as a US Person which is defined as a US Citizen, a Permanent Resident who does not work for a foreign company/foreign government/foreign governmental agency or organization, or a political asylee for legal compliance purposes.
• Advanced skills using Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Teams).
• Basic skills with Visio and MS Project.
• Ability to develop spreadsheets, database, charts, graphs, formulas and pivot tables.
• Ability to be pro-active in a fast paced and challenging environment.
• Ability to manage data and information from multiple sources.
• Ability to multitask along with careful attention to detail and follow through.
• Ability to understand and resolve process issues.
• Ability to work well independently and cross-functionally as part of an established and growing team, demonstrating a high-level of customer service.
• Ability to receive and provide feedback on work performance.
• Ability to exercise a high degree of confidentiality, objectivity and discretion.
• Strong communication, time management and problem-solving skills.
• Ability to sit for extended periods of time, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds, and have close/color vision ability to adjust focus.
• Ability to travel as required.
• Ability to work overtime as required.

Responsibilities

• Performs daily office administration duties.
• Assists with updates to department processes, procedures and training.
• Manages engineering master employee list and organization charts.
• Coordinates presentation materials for monthly engineering & certification department meetings.
• Prepares correspondence, reports and materials.
• Assists with all required training.
• Answers and appropriately handles various phone calls.
• Schedules, coordinates and sets up meetings (e.g. video conferencing, material distribution, etc.).
• Creates, transcribes, and distributes meeting agendas and minutes.
• Manage and maintain the engineering leadership Rolling Action Item List (RAIL).
• Provides follow up on action/outstanding items.
• May assist in meet and greets.
• Orders and makes arrangements for catering services as needed.
• Prepares, sends, receives and routes packages.
• Provides administrative support to the Vice President of Engineering and the Engineering Leadership Team as needed.
• Publishes and maintains engineering monthly Key Performance Indicators (KPIs).
• Manages SharePoint engineering and certification content.
• Assists with engineering and certification continuous improvement initiatives.
• Assists with administrative support and special projects for other departments as requested.
• Serves as back-up for Reception desk as needed.
• Maintains regular attendance including being at work, being on time to work and working full shifts.
• Other duties may be assigned.

Benefits

• healthcare (medical, dental & vision)
• life insurance
• paid time off
• a 401(k) savings plan with company match