Administrative Assistant (Ellington)

Childrens Rescue Fund • New York, NY

6h • $0 - $45,000

About The Position

The Administrative Assistant is responsible for administrative functions associated with the administration office and may serve as the program’s first point of contact. The role requires exceptional telephone manners, interpersonal skills, and a positive attitude. The position supports clerical and program operations, including records, scheduling, reporting, supplies, attendance tracking, and use of the Department of Homeless Services’ CARES system.

Requirements

• High school graduate and/or GED.
• At least two years of secretarial or clerical experience.
• Ability to communicate in English and Spanish (bilingual).
• Accurately type 50 words per minute and perform word processing at 200 strokes per minute.
• Use good judgment and discretion when handling confidential information.
• Be detail-oriented, highly organized, and able to work independently.
• Manage multiple and shifting priorities with strong follow-up skills.
• Have excellent project-management, time-management, and presentation skills.
• Have excellent oral and written communication and strong interpersonal skills.
• Be proficient in MS Office, Outlook, Excel at an intermediate to advanced level, PowerPoint, and Adobe.

Responsibilities

• Perform clerical duties, including typing, filing, calendar maintenance, meeting scheduling, and telephone communications.
• Use the Department of Homeless Services Client Assistance and Re-housing Enterprise System (CARES) for facility bed management and client admissions, discharges, and transfers.
• Assist with facility billing, audits, and reconciliation using the DHS CARES system.
• Prepare and complete reports.
• Maintain an up-to-date filing system for the program.
• Maintain daily school attendance with assistance from the Department of Education Representative.
• Order supplies and track their distribution.
• Assist staff with filing and other tasks as needed.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED