Administrative Assistant

Tokai Rika Group•Plymouth, MI

13d

About The Position

TRAM, Inc. is seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to the President & COO. The role helps ensure smooth daily operations, reduces administrative workload, and enables the President to focus on executive responsibilities. It offers the opportunity to contribute to a professional environment through calendar management, communication, creativity, and administrative coordination. TRAM, Inc. is a Japanese-owned automotive parts supplier serving Japanese transplant automakers and domestic OEMs. Located in Plymouth, Michigan, TRAM is a subsidiary of Tokai-Rika Co. LTD, based in Nagoya, Japan. Founded in 1986, the company employs more than 2,500 people across five locations and manufactures automotive components, including switch-related, security, and safety products. TRAM, Inc. is an Equal Opportunity Employer.

Requirements

3–5+ years of previous experience supporting executives, board members, or senior leadership.
Strong organizational and project management skills, including the ability to manage competing priorities.
Professionalism, discretion, and the ability to handle confidential information.
Proficiency in Microsoft Office Suite, Outlook, and Teams.
Adaptable, collaborative, and proactive, with a strong sense of initiative.

Nice To Haves

Bilingual proficiency in English and Japanese, verbal and written, is considered a strong plus but is not required.

Responsibilities

Manage the President’s daily, weekly, monthly, and yearly schedules.
Monitor the President’s email for urgent items and notify him as needed.
Manage the President’s inbox by prioritizing important emails and removing junk mail.
Draft correspondence on the President’s behalf, obtain his approval, and send communications once approved.
Coordinate travel arrangements and prepare detailed itineraries for the President and other company management personnel traveling with him.
Process the President’s expense reports.
Create PowerPoint presentations using concepts and details provided by the President.
Assist in preparing meeting materials, presentations, and background research.
Schedule and coordinate internal and external meetings involving the President, including agendas, logistics, and follow-ups.
Maintain supplies used by the President for meetings and daily work, and keep the President’s office organized.
Attend meetings involving the President, record commitments made by him, and arrange for staff to implement those commitments.
Handle confidential matters and perform administrative functions based on an understanding of company policy and the executive’s views and philosophy.
Perform other secretarial and administrative duties.