Administrative Assistant

CCS Facility Services•El Segundo, CA

27d

About The Position

CCS Facility Services is seeking a proactive, detail-oriented Administrative Assistant to provide support that helps ensure smooth office operations. The role involves maintaining office logistics, communicating with employees, clients, and external partners, coordinating schedules and meetings, preparing documents, maintaining records, and supporting teams across the organization. The ideal candidate is highly organized, communicates effectively in English and Spanish, and can manage multiple tasks in a fast-paced, collaborative environment.

Requirements

At least 2 years of experience as an Administrative Assistant or in a similar role.
Fluency in both English and Spanish.
Familiarity with basic budgeting or financial responsibilities.
Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Excellent written and verbal communication skills.
Strong organizational and multitasking skills.
Strong attention to detail.
Ability to collaborate in a fast-paced environment.
High school diploma or equivalent.

Responsibilities

Maintain an organized and efficient office by managing supplies, equipment, and office logistics.
Serve as a liaison between employees, clients, and external partners; handle incoming calls, emails, and inquiries professionally and courteously.
Schedule appointments, meetings, and events and coordinate the associated logistics.
Prepare, edit, and proofread documents, reports, and presentations with accuracy and attention to detail.
Complete data entry and maintain accurate, up-to-date records in databases and spreadsheets.
Provide administrative support to teams across the organization as needed.
Prepare meeting materials, take minutes, and help organize and coordinate team meetings.