Administrative Assistant- Elevate

Drees Homes•Cleveland, OH

1d•Onsite

About The Position

Drees Homes is seeking an Administrative Assistant for its Elevate Division in Cleveland, Ohio. The position is responsible for promptly and accurately processing contracts, permits, and closing documents, while supporting divisional operations, sales coordination, marketing, and administrative needs. The role works with municipalities, vendors, divisional teams, and other relevant parties to keep permitting and closings on schedule. The schedule is Monday through Friday, 8 AM to 5 PM, with additional hours as necessary.

Requirements

Previous administrative experience.
Proficiency with computer technology, including Word, Excel, PowerPoint, and Outlook.
Excellent written and verbal communication skills.
Strong attention to detail, organization, and follow-up skills.
Friendly, personable, and approachable manner.
Ability to take initiative and exercise independent judgment.

Nice To Haves

Homebuilder experience is helpful.
Previous experience in real estate, new home sales, and/or marketing is a plus.
A bachelor's or associate degree is preferred.

Responsibilities

Manage contractor registrations, vendor setup, and permit applications, including ordering topos, creating layouts, and preparing ARB documents.
Build relationships with municipalities, communicate with divisional teams, and track permitting progress to provide timely updates.
Coordinate print redraws, process invoices, and assist with Production Resource Coordinator duties as needed.
Audit contracts, track Market Manager commissions, assist with sales coordination, and manage documentation for contracts, addendums, and change requests.
Maintain inventory sheets, process production orders, manage marketing materials, and ensure accurate updates to Dreeshomes.com and other platforms.
Support administrative tasks for the General Manager, train new Market Managers, attend meetings, and assist in creating marketing materials and signage.
Process real estate tax bills and check requests, prepare checks for deposit, and communicate with relevant parties to facilitate closings.
Prepare closing packages, track construction loan draws, and ensure required documents, such as Certificates of Occupancy, are in place.
Attend sales meetings, create final bills from contract documents, and verify HUD-1 settlement statements for accuracy.
Ensure funds are received and deposited at closing, maintain job files, track closing information, notify the General Manager of delays, and assist with resolution strategies.
Assist in preparing forecasts and closing reports, manage lot purchases, and complete paperwork in accordance with company policies.