Senior Administrative Assistant - Infectious Disease

Medical College of Wisconsin•Milwaukee, WI

12d

About The Position

Under general direction, the Senior Administrative Assistant performs routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures. The position supports Infectious Disease and coordinates administrative functions and projects. The role is classified as non-exempt under the administrative FLSA test. The work is performed in an environmentally controlled environment, with occasional exposure to dust, noise, temperature changes, or water and other liquids. It may occasionally involve lifting moderate-weight materials, and requires standing or walking continuously. The role requires the ability to detect and interpret speech or other communication, and may occasionally require distinguishing colors and perceiving relative distances.

Requirements

High school diploma.
Five years of experience; appropriate experience may be substituted on an equivalent basis.

Responsibilities

Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
Compose correspondence as needed, including correspondence that may contain confidential information.
Use complex functions of computer applications and software packages to develop macros and templates.
Proofread and format documents to ensure accuracy.
Screen telephone calls and visitors and resolve complex inquiries.
Coordinate schedules, meetings, appointments, travel itineraries, and related arrangements.
Compile data and information from multiple sources to prepare reports.
Assist in budget preparation and monitor expenditures.
Process payment requests, requisitions, and invoices.
Distribute mail and organize filing systems while accurately maintaining records.

Benefits

Health insurance
Vision insurance
Dental insurance
Flexible spending options
403B retirement package
Competitive vacation
Paid holidays
Tuition reimbursement
Paid parental leave
Employee and Family Assistance Program (EFAP)
Pet insurance
On-campus fitness facility with onsite classes
Discounted rates on select cell phone plans, local fitness facilities, Milwaukee recreation, and entertainment