Administrative Assistant 4 - Nevada Center for Excellence in Disabilities

University of Nevada Reno • Reno, NV

11d • Onsite

About The Position

The University of Nevada, College of Education is recruiting an Administrative Assistant 4 to support the Nevada Center for Excellence in Disabilities (NCED) administrative team. The position provides comprehensive administrative, financial, data management, and programmatic support. It is contingent upon funding and does not provide layoff rights.

The role coordinates Medicaid billing activities, develops and maintains processes for accurate and timely claims submission, monitors billing activity and revenue, and ensures compliance with applicable policies, requirements, and regulations. It coordinates center data reporting, audits data for accuracy and consistency, trains staff on data entry processes, supports reporting needs, and manages center asset reporting and technology resources.

The position also supports daily office operations, including coordinating meetings and events, purchasing supplies, reconciling purchasing card and travel transactions, coordinating with campus units, and assisting with employee onboarding. Working collaboratively with NCED leadership and staff, the Administrative Assistant helps ensure accurate financial and program data, efficient administrative processes, and effective day-to-day operations.

Requirements

• High school graduation or equivalent education and four years of progressively responsible relevant work experience, including one or more of the following: administrative or program support to professional staff and management; secretarial duties supporting a manager; coordinating communications between a manager, staff, and program clientele; supervision of subordinate staff; or researching information from internal and external sources.
• Alternatively, one year of experience as an Administrative Assistant III in Nevada State service.
• An equivalent combination of education and experience may qualify.
• Applicants must document their education and experience and provide detailed descriptions of major duties performed in each job.
• A background check will be conducted for selected candidates.

Nice To Haves

• Direct experience with healthcare or human services billing, especially Medicaid.
• Direct or indirect experience working with people with disabilities.
• Experience working in a university setting, including across departments and programs.
• Experience working in a decentralized center with employees located across the state.

Responsibilities

• Coordinate Medicaid billing activities and develop and maintain processes for accurate, timely claims submission.
• Monitor billing activity and revenue and ensure compliance with applicable policies, requirements, and regulations.
• Coordinate center data reporting activities and audit data for accuracy and consistency.
• Train staff on data entry processes and support reporting needs.
• Manage center asset reporting and technology resources.
• Coordinate meetings and events and purchase supplies.
• Reconcile purchasing card and travel transactions.
• Coordinate with campus units and assist with employee onboarding.
• Work with NCED leadership and staff to support accurate financial and program data, efficient administrative processes, and effective day-to-day center operations.

Benefits

• Enrollment in the Public Employees’ Retirement System of Nevada (PERS) upon hire.
• Health insurance options, including dental and vision.
• Life insurance and generous annual and sick leave.
• Annual or semester membership and family membership options at the E. L. Wiegand Fitness Center.
• Discounts offered by local businesses to WolfCard holders.
• Employee assistance and counseling services through Mountain EAP for employees and eligible dependents.
• Tuition paid in full for classified employees taking a course applicable toward a degree or job-related.
• Classified Employee Family Opportunity Program for eligible spouses, domestic partners, and dependents to take undergraduate and graduate state-supported courses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED