Administrative Assistant 4 - Nevada Center for Excellence in Disabilities

Nevada System of Higher Education • Reno, NV

12d • Onsite

About The Position

The University of Nevada, College of Education is recruiting for an Administrative Assistant 4 to support the Nevada Center for Excellence in Disabilities (NCED) administrative team. This position does not provide layoff rights and is contingent upon funding. This position supports the Nevada Center for Excellence in Disabilities by providing comprehensive administrative, financial, data management, and programmatic support. Key responsibilities include coordinating Medicaid billing activities, developing and maintaining processes to support accurate and timely claims submission, monitoring billing activity and revenue, and ensuring compliance with applicable policies, requirements, and regulations. The role also coordinates center data reporting activities, audits data for accuracy and consistency, trains staff on data entry processes, supports reporting needs, and manages center asset reporting and technology resources. In addition, the position supports day-to-day office operations by coordinating meetings and events, purchasing supplies, reconciling purchasing card and travel transactions, coordinating with campus units, and assisting with employee onboarding. Working collaboratively with NCED leadership and staff, this position helps ensure accurate financial and program data, efficient administrative processes, and effective day-to-day operations of the center.

Requirements

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources
• One year of experience as an Administrative Assistant III in Nevada State service
• An equivalent combination of education and experience as described above

Nice To Haves

• Direct experience with healthcare/human services billing, especially within Medicaid
• Direct or indirect experience working with people with disabilities
• Experience working in a university setting, including working across departments and programs
• Experience working in a decentralized center, with employees located across the state

Responsibilities

• Coordinating Medicaid billing activities
• Developing and maintaining processes to support accurate and timely claims submission
• Monitoring billing activity and revenue
• Ensuring compliance with applicable policies, requirements, and regulations
• Coordinating center data reporting activities
• Auditing data for accuracy and consistency
• Training staff on data entry processes
• Supporting reporting needs
• Managing center asset reporting and technology resources
• Coordinating meetings and events
• Purchasing supplies
• Reconciling purchasing card and travel transactions
• Coordinating with campus units
• Assisting with employee onboarding

Benefits

• Health insurance options including dental and vision
• Life insurance
• Generous annual and sick leave
• E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options
• Discounts to local businesses for WolfCard holders
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments
• Grants-in-aid for Classified Employees
• Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related
• Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of Classified employees (working at least 50%)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED