Administrative Assistant

Human Resources Team • Mobile, AL

25d • Onsite

About The Position

Impact Fire Services is seeking an Administrative Assistant for its Mobile, Alabama office. The role supports district office operations and requires someone who can work effectively as part of a team, manage multiple tasks and complex schedules, and provide reliable administrative support. The ideal candidate is resourceful, organized, and a good problem solver, with a focus on completing work accurately and on time.

The position involves coordinating inspection schedules for field employees, managing workflow and deadlines, carrying out management-directed programs, preparing written communications and reports, responding to information requests, and handling incoming calls and receptionist duties.

Requirements

• Proficient current use of Microsoft Office Suite, including Word and Excel.
• Detail-oriented and comfortable working in a fast-paced office environment.
• Exceptional communication skills.
• Strong organizational skills and dedication to completing projects in a timely manner.
• Successful completion of a drug test and pre-employment background screening is required.

Nice To Haves

• Strong interpersonal and communication skills.
• Detail-oriented, with a high degree of accuracy when performing data entry.

Responsibilities

• Support district office administrative duties.
• Manage workflow to ensure deadlines are met and work is completed correctly.
• Schedule inspections for field employees.
• Implement programs as directed by management and follow them through to completion.
• Generate memos, emails, and reports when appropriate.
• Respond to questions and requests for information.
• Answer incoming calls and assume receptionist duties.

Benefits

• Competitive compensation, paid weekly every Friday.
• Career advancement opportunities.
• Healthcare, dental, vision, and life insurance.
• Paid time off and holidays.
• Company-paid short- and long-term disability.
• Immediately vested in the company 401(k) match.
• Shared Ownership Program monetary bonus for full-time employees, aligned with the company's long-term success.
• Guidance and support from managers.
• Collaborative culture and environment.
• Training opportunities with company reimbursement upon achieving required licensing.
• Apprenticeship programs for fire sprinkler, fire alarm, and inspection positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed