Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• Proficiency using a PC and familiarity with Microsoft Office applications, including Outlook, Word, and Excel.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs.
• Self-motivated, with the ability to work independently and take initiative without constant direction.
• Strong problem-solving skills and sound judgment, including knowing when to seek guidance.
• Ability to work collaboratively and contribute positively to a team environment.
• Receptive to constructive feedback and committed to continuous improvement.
• Ability to work remotely from a dedicated, distraction-free workspace and in the office as needed.
• Comfort with traveling to required monthly team meetings in Charlottesville, VA.

Nice To Haves

• Previous administrative or office support experience; three or more years is a plus.
• Salesforce experience or familiarity with CRM platforms.

Responsibilities

• Provide daily administrative support to the Sales team and management.
• Assist with employee onboarding and offboarding processes.
• Review agreements and related documentation for accuracy and completeness.
• Verify information submitted by Design Consultants and upload supporting images into project files.
• Conduct weekly and monthly audits of Design Consultant schedules to ensure accuracy.
• Maintain and troubleshoot Design Consultant platforms and assist with system-related needs.
• Generate sales reports and assist with tracking and maintaining important team information.
• Coordinate meeting schedules, prepare materials for meetings and training sessions, and distribute meeting summaries and notes.
• Attend all required team meetings, including monthly meetings held at an off-site location approximately two hours away.
• Track team birthdays, anniversaries, and other important milestones.
• Manage office supply ordering and other administrative needs as they arise.
• Identify opportunities to improve organization, streamline processes, and provide solutions that support the team's success.
• Perform other duties as assigned.

Benefits

• Comprehensive health insurance
• Medical insurance
• Dental insurance
• Vision insurance
• Short-term disability
• Generous paid time off
• 401(k) plan with company match