Administrative Assistant III - Private Bank

Bank of America • Minneapolis, MN

1d • $25 - $52 • Onsite

About The Position

The Administrative Assistant III provides diverse and confidential administrative support, including extensive calendar management, to management and executives. The role includes coordinating travel, processing expenses, gathering and reporting information, responding to incoming mail, and supporting meetings and off-sites. The assistant manages competing objectives, projects, and activities in a responsive and personable manner, and may have high-level client contact and access to sensitive information.

Requirements

• At least 3 years of professional client-focused or relevant administrative experience; high-net-worth experience is preferred.
• Exceptional verbal and written communication skills, including the ability to build relationships and communicate effectively with internal teams and executive-level management.
• Strong analytical and organizational skills, with the ability to prioritize while maintaining high client service and attention to detail.
• Ability to use considerable tact, diplomacy, and judgment with confidential information.
• Proficiency with Outlook, Word, Excel, PowerPoint, OneNote, WebEx, and SharePoint.

Nice To Haves

• Experience in the high-net-worth space.

Responsibilities

• Communicate with executives and line management to gather and convey relevant information.
• Answer a manager’s phone line, document accurate messages, and handle calls with appropriate judgment.
• Proactively manage multiple executives’ calendars and resolve conflicts professionally.
• Arrange and handle travel, expense reports, meetings, and appointments.
• Prepare meeting minutes, related documents, and presentation materials.
• Prepare correspondence, reports, and forms for leaders; interact with internal and external clients to answer questions, research, and resolve problems.
• May liaise with outside groups to coordinate events where an executive serves as a corporate chair, director, or committee member.
• May handle high-level client contact and sensitive information using tact, diplomacy, and judgment.
• May assist with organizing in-person meetings and off-sites.

Benefits

• Benefits eligibility
• Paid time off
• Annual discretionary incentive plan eligibility, with awards based on individual performance and behavior, line-of-business or group contributions, and company success

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed