Executive Administrative Assistant

Aston Carter • Seattle, WA

4d • $32 - $32 • Onsite

About The Position

We are seeking a highly motivated and customer-obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This role focuses on execution and managing a high volume of tasks, including complex calendar management and scheduling. The assistant will prioritize among numerous requests, determine appropriate urgency, monitor and track the VP's meetings, priorities, and emails, and act as a proxy when necessary. The role also includes travel and expense management and administrative support for the office.

The team creates tools and workflows that give developers more time to innovate and platforms for task management, aiming to make the company the best place for software builders to work and innovate. The work environment is fast-paced and requires agility in reprioritizing work as business needs shift. This is a contract position based fully onsite in Seattle, Washington, paying $32.00 per hour. The position is anticipated to close on October 30, 2026.

Requirements

• At least 6 years of experience supporting senior management, such as VPs, senior VPs, or CEOs.
• Impeccable attention to detail and the ability to make smart and timely decisions.
• Exceptional verbal and written communication skills.
• High levels of integrity and discretion in handling confidential information.
• Excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
• Ability to switch gears at a moment's notice.

Responsibilities

• Manage complex calendar scheduling and prioritize tasks amidst numerous requests.
• Track and monitor the VP's meetings, priorities, and emails, acting as proxy when necessary.
• Coordinate travel arrangements and expenses.
• Perform administrative support functions for the office.
• Handle multiple tasks and action items, ensuring timely action on deliverables.
• Maintain confidentiality and professionalism in dealings with senior professionals inside and outside the company.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan, with pre-tax and Roth post-tax contributions available
• Voluntary life insurance and AD&D coverage for the employee and dependents
• Short- and long-term disability coverage
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off/leave, including PTO, vacation, or sick leave

What This Job Offers

• Career Level: Senior
• Education Level: No Education Listed