Administrative Assistant- ACT/FACT Assertive Community Treatment - Exton Chester County

St. Luke's University Health Network•Exton, PA

13d

About The Position

The Administrative Assistant performs administrative duties and facilitates communication among the organization, the Network, and the community. The role supports the Administrator in achieving Agency goals through patient interaction, correspondence, responsiveness, and proactive communication. The position is full-time and based in Exton, Chester County.

Requirements

Five years of experience as a secretary or administrative assistant.
Ability to complete clerical and secretarial duties.
Tact, courtesy, initiative, sound judgment, and ability to follow direction.
Ability to work with people diplomatically.
Ability to work independently or with minimal supervision.
Computer proficiency in basic and some advanced features of Microsoft Word, PowerPoint, Excel, Access, Visio, and Adobe Acrobat.
Ability to meet the listed physical requirements: occasionally lift or carry up to 50 pounds; frequently lift or carry up to 25 pounds; stand and/or walk at least six hours in an eight-hour workday; frequently stoop, crouch, and grasp; and occasionally perform fine manipulation.

Nice To Haves

Graduation from a secretarial or business administration program.

Responsibilities

Accurately arrange and schedule meetings and appointments and maintain calendars.
Complete payroll documentation when needed and submit it according to Network policy.
Compose routine correspondence for signatures.
Maintain electronic and paper files of contracts, correspondence, and related materials, as appropriate.
Participate in in-services and continuing education programs to support ongoing professional development.
Communicate effectively by telephone, screen calls, and refer callers to the appropriate person.
Maintain awareness of the department budget and work within its resources.
Keep organizational policy and procedure manuals and documents updated.
Prepare meeting packages as directed.
Take meeting minutes and attend other meetings as directed.
Use dictation systems and computer applications, including Microsoft Office applications, Adobe Acrobat Professional, Microsoft Visio, Microsoft Outlook, and other systems as needed.
Design and maintain databases as needed.
Handle complaints promptly and ensure they are addressed according to Network policy, with complete follow-through.
Set up meetings, meeting rooms, meeting packages, and required resources as directed.
Assist the Administrator in achieving Agency goals through patient interaction, correspondence, responsiveness, and proactive communications.
Use problem-solving skills.
Assist with gathering and recording data as requested.
Perform other related duties as assigned.