Accounts Payable Specialist Jobs

About The Position

Requirements

• Bachelor’s degree in accounting, finance, or a related field.
• At least two years of experience with accounts payable processes, accounting systems, and electronic payment platforms.
• Strong attention to detail and organizational skills.
• Familiarity with vendor tax documentation and annual Form 1099 reporting.
• Strong computer skills and proficiency with financial software; experience with Ramp or similar platforms.
• Ability to work collaboratively with colleagues within and outside the department.
• Passing required background checks.
• Ability to sit or stand for extended periods and work in an office or school environment.

Nice To Haves

• Experience in an education or nonprofit setting.
• Culturally responsive behaviors and practices.
• Desire for ongoing professional development.

Responsibilities

• Process accounts payable invoices by reviewing documentation, coding expenses, obtaining approvals, and issuing vendor payments through Ramp Bill Pay.
• Manage vendor payments and ensure transactions are accurately and timely recorded in accordance with school policies.
• Maintain accounts payable records and vendor information, including W-9 forms and supporting documentation.
• Work with colleagues, vendors, and budget managers to resolve invoice and payment issues and ensure compliance with internal policies.
• Process and monitor school-issued credit card transactions and employee reimbursements through Ramp Expenses, including receipts, coding, and approvals.
• Reconcile balance sheet accounts related to accounts payable and support month-end and year-end closing.
• Track and distribute budget-to-actual reports to assigned departments.
• Administer Ramp Expenses and Ramp Bill Pay workflows and support process improvements and internal controls.
• Coordinate annual Form 1099 reporting, including identifying reportable payments, reconciling vendor records, and preparing and filing required forms.
• Cross-train in accounts receivable, including student billing and payment application in Veracross, to provide backup coverage during vacations and staff absences.
• Support the Business Office in maintaining financial accuracy, responsive service, and continuity of operations.
• Perform other duties and responsibilities as assigned and follow Overlake policies and procedures.

Benefits

• $5 employee premium for all medical plans.
• 100% employee coverage for dental and vision plans.
• 35% medical, dental, and vision coverage for dependents.
• 20 to 30 days of paid time off based on tenure for full-time 12-month staff.
• Paid holidays when school is fully closed.
• 5–10% employer match based on years of service and employee contribution.
• On-site health and wellness.
• Professional development allowance.
• Up to $2,050 meal allowance for breakfast, lunch, and snacks through on-campus dining.
• Employee Assistance Program.
• Long-term and short-term disability insurance and life insurance.
• Use of the School Library.