Accounts Payable Specialist

C3 Industries•Ann Arbor, MI

18d

About The Position

The Accounts Payable Specialist executes day-to-day accounts payable operations with a focus on accuracy, efficiency, and compliance. The role processes high volumes of vendor invoices, verifies invoice data across systems, resolves discrepancies, supports payment cycles, assists with vendor account reconciliations, maintains tax and insurance compliance documentation, and serves as a resource for internal departments and retail operations. The position also supports procurement and the company’s retail division, communicates with team members and vendors, safeguards confidential corporate information, and helps maintain compliance with financial requirements. The specialist uses company accounting software and contributes to improving accounts payable procedures.

Requirements

At least 2 years of related experience or equivalent.
Basic understanding of accounting, financial, and business principles and procedures.
Familiarity with accounting software and willingness to learn new tools.
Solid understanding of basic accounting principles, fair credit practices, and collection regulations.
Ability to establish credibility, build relationships, take initiative on projects, and maintain strict confidentiality.
Ability to multitask and prioritize effectively.
Strong oral and written communication skills, including the ability to correspond professionally.

Responsibilities

Verify, classify, post, and record accounts payable transactions.
Verify invoice validity by obtaining and matching information from different systems.
Verify invoices and facilitate payments; confirm or troubleshoot vendor account reconciliations using vendor statements.
Process vendor invoices, including matching invoices to purchase orders and receivers in ERP and workflow systems.
Process daily payment-cycle activities, including utilities and other autopayments, and support high-volume payment runs.
Investigate account discrepancies using information from sales, procurement, trade promotions, and other departments.
Assist with entering credit card charges when needed.
Audit vendor documentation for W-9 forms and insurance certificates during onboarding.
Research and interpret data to answer accounts payable questions from internal departments and external vendors.
Support the procurement department with item entry and other tasks as needed.
Serve as a resource to the retail division.
Communicate with accounting and other departments through phone, Teams, email, and in-person meetings.
Keep corporate information confidential.
Maintain compliance with federal, state, and local financial requirements by reviewing legislation and applying relevant requirements.
Use company accounting software to perform accounting operations in accordance with company accounting principles and regulations.
Analyze current procedures and suggest improvements to accounts payable processes.