Accounts Payable Specialist

Berkeys Air Conditioning, Plumbing & Electrical • Southlake, TX

18d • Hybrid

About The Position

Berkeys Air Conditioning, Plumbing & Electrical is seeking an experienced Accounts Payable Specialist to join its Accounting team. The role manages the full accounts payable cycle, including purchase orders, invoice processing, vendor payments, customer financing, deposits, reconciliations, and month-end close support. It works closely with Accounting, Operations, Warehouse, field personnel, vendors, lenders, and other business partners to resolve discrepancies and maintain accurate financial records.

This is a full-time, non-exempt position with a hybrid schedule of four days in the office and one day remote, subject to business needs and company policy. Candidates must currently live within 25 miles of the Southlake, Texas office and be able to commute there reliably four days per week. The position is primarily office-based and requires regular computer use. Additional hours may occasionally be required during month-end close, year-end, audits, or other peak accounting periods.

Requirements

• At least 3 years of full-cycle accounts payable experience.
• Strong working knowledge of three-way matching, general ledger coding, accruals, vendor payments, and 1099 reporting.
• Experience using an ERP or cloud-based accounting system.
• Experience exporting, importing, and reconciling financial data between systems.
• Experience with consumer financing programs such as Service Finance, HD Service Finance, GoodLeap, or similar platforms.
• Intermediate Microsoft Excel skills, including VLOOKUP/XLOOKUP, pivot tables, formulas, and reconciliations.
• High school diploma or equivalent.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Strong problem-solving skills and ability to research and resolve discrepancies.
• Professional written and verbal communication skills.
• Must currently live within 25 miles of the Southlake, Texas office.
• Must be able to reliably commute to the office four days per week.

Nice To Haves

• Associate's or bachelor's degree in Accounting, Finance, Business, or a related field.
• Experience with Sage Intacct.
• Experience with ServiceTitan.
• Experience with FloQast.
• Experience in home services, construction, field services, or another high-volume transactional environment.
• Experience supporting a growing or multi-location organization.

Responsibilities

• Manage the full accounts payable cycle from purchase order through vendor payment.
• Perform three-way matching of purchase orders, vendor invoices, and inventory receipts.
• Research and resolve invoice, purchase order, receiving, contract, and payment discrepancies.
• Code expenses to the appropriate general ledger accounts, departments, and cost centers.
• Prepare and process vendor payments by check, ACH, wire, card, and other approved payment methods.
• Maintain accurate vendor records, including W-9 documentation and tax identification information.
• Support year-end 1099 preparation and reporting.
• Create and maintain purchase orders in ServiceTitan.
• Track vendor credit memos and ensure credits are properly applied.
• Prepare and record customer deposits and reconcile activity between ServiceTitan and Sage Intacct.
• Manage customer financing activities through Service Finance, HD Service Finance, GoodLeap, and other approved financing providers.
• Submit financing documentation, monitor funding status, and resolve outstanding stipulations or holds.
• Reconcile lender funding amounts and financing fees to customer invoices.
• Support month-end close by exporting, importing, and reconciling assigned financial data between systems.
• Complete assigned AP, deposit, and account reconciliations.
• Prepare AP accruals, aging reports, account analyses, and supporting schedules.
• Complete assigned close checklist tasks in FloQast.
• Respond to vendor, lender, customer, and internal inquiries professionally and within established timeframes.
• Support external audit requests by preparing schedules and gathering supporting documentation.
• Identify opportunities to improve accounts payable processes, controls, documentation, and efficiency.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off
• Paid holidays
• 401(k) retirement plan options
• Employee development and career-growth opportunities
• Hybrid work schedule
• Supportive, collaborative team environment
• Exposure to multiple accounting systems and business functions
• Opportunity to work within a growing organization with long-term career potential

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED