Accounts Payable Specialist - Hotels

Valor Hospitality Partners•Atlanta, GA

3d•Onsite

About The Position

A Corporate Accounts Payable Specialist serves as a financial link, managing and streamlining outgoing vendor payments across a portfolio of managed or franchised hospitality properties. Operating from corporate headquarters, the role requires attention to detail, strong administrative skills, accurate general ledger coding, and effective relationships with local and national hospitality vendors. The specialist processes accounts payable through a third-party payment vendor; sets up properties and users in software; coordinates with hotel ownership to establish bank information and wire drawdowns; and works with the payment processor to resolve issues such as returned or stale-dated checks and vendor questions. The role prepares drawdown requests and uploads AP batches into cloud-based software weekly and as needed. The position also reviews, verifies, and enters invoices for assigned hotels and corporate cost centers; audits and codes invoices according to hotel charts of accounts and USALI guidelines; coordinates weekly and bi-weekly disbursement batches; onboards suppliers; and reconciles vendor statements when needed.

Requirements

Minimum 1–3 years of progressive accounts payable, bookkeeping, or general hospitality accounting experience.
High school diploma or equivalent required.
Intermediate to advanced Microsoft Excel capabilities, including VLOOKUPs, pivot tables, and complex data-entry formulas.
Ability to use standard corporate ERP systems.
Exceptional attention to detail to help avoid payment errors across multiple hotel entities.
Ability to multitask and meet weekly processing and month-end deadlines.
Ability to comply with internal corporate controls, financial integrity standards, and vendor confidentiality protocols.

Nice To Haves

Associate or bachelor’s degree in Accounting, Finance, or Business Administration.
Hands-on proficiency with hospitality procurement and accounting software such as Profit Sword, M3, Yardi, or QuickBooks.
Experience using third-party payment processors.

Responsibilities

Process accounts payable through a third-party payment vendor.
Set up new properties and users in software.
Coordinate with hotel ownership to obtain bank information and establish wire drawdowns.
Correspond with the payment processor about issues such as returned or stale-dated checks and vendor questions.
Create drawdown requests and upload AP batches into cloud-based software weekly and as needed.
Review, verify, and enter high-volume invoices daily for an assigned portfolio of managed hotels and corporate cost centers.
Audit and code invoices according to individual hotel charts of accounts and USALI guidelines.
Prepare weekly and bi-weekly corporate disbursement batches using ACH networks, wire transfers, and checks.
Onboard new suppliers, collecting and registering required information such as W-9 forms, business registrations, and banking details.
Audit month-end vendor statement balances for properties as needed.