Accounts Payable and Receivable Specialist

Louisiana Community and Technical College System • West Monroe, LA

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About The Position

Louisiana Delta Community College is hiring an Accounts Payable and Receivable Specialist in its Accounting department. The specialist assists with accounts payable and accounts receivable transactions, accounting duties, reconciliations, recordkeeping, vendor communications, and financial reporting support. The role uses the College's financial system, including Ellucian Banner as applicable, and follows College policies, procedures, internal controls, retention requirements, and applicable federal and state requirements. The position also supports the Accounts Payable and Receivable Manager with projects, process improvements, and special assignments, and provides other Accounting/Finance support as directed.

An associate's degree in accounting, finance, business, or a related field is preferred; relevant education and/or experience may be considered instead. One to three years of experience in accounts payable, accounts receivable, accounting, or a related financial function is preferred. Higher education and/or Ellucian Banner experience is also preferred. A pre-employment criminal background screen is required.

Requirements

• Knowledge of basic accounting principles and accounts payable and accounts receivable procedures.
• Ability to accurately enter and process financial transactions and maintain organized records.
• Strong attention to detail, organizational, analytical, and problem-solving skills.
• Effective written and verbal communication skills and ability to work cooperatively with vendors, employees, and internal departments.
• Ability to maintain confidentiality and handle financial information appropriately.
• Passing pre-employment criminal background screen is required as a condition of employment.

Nice To Haves

• Associate's degree in accounting, finance, business, or a related field; relevant education and/or experience may be considered in lieu of a degree.
• One to three years of experience in accounts payable, accounts receivable, accounting, or a related financial function.
• Experience in a higher education setting and/or with Ellucian Banner.

Responsibilities

• Assist with accounts payable transactions, including invoices, payment requests, purchase-related documentation, and other financial transactions, in accordance with established policies and procedures.
• Assist with processing and recording accounts receivable transactions, including deposits, receipts, and other incoming payments.
• Assist the Accountant with accounting duties, including entering deposits into Banner, posting payments to student accounts, and working with campus cashiers to resolve deposit issues.
• Review invoices and supporting documentation for accuracy, completeness, appropriate approvals, and compliance with established procedures.
• Enter and maintain financial information in the College's financial system, including Ellucian Banner, as applicable.
• Assist with account reconciliations and research discrepancies or outstanding transactions as directed.
• Maintain accurate and organized accounts payable and accounts receivable records and supporting documentation in accordance with College retention requirements.
• Respond to routine inquiries from vendors, employees, and internal departments and help resolve payment, invoice, and account-related questions.
• Assist with vendor account maintenance and communicate with vendors regarding invoices, payments, documentation, and related matters.
• Assist with preparing information and documentation for 1099 reporting, audits, reconciliations, and other financial reporting requirements.
• Help monitor outstanding accounts receivable and follow established procedures to research and resolve discrepancies or unpaid items.
• Ensure financial transactions comply with College policies, procedures, internal controls, and applicable federal and state requirements.
• Maintain confidentiality of financial, employee, student, and vendor information.
• Assist the Accounts Payable and Receivable Manager with departmental projects, process improvements, and special assignments.
• Provide support to other Accounting/Finance functions as needed and as directed by the Accounts Payable and Receivable Manager.
• Perform other duties as assigned.

Benefits

• Retirement benefits.
• Multiple medical insurance options.
• Supplemental insurance options, including dental, term life, disability, accident, and vision insurance.
• Tax Saver Flexible Benefits Plan for tax savings on some child care and medical expenses.
• 14 holidays per year, typically including a longer break at Christmas.
• Annual (vacation) and sick leave benefits.
• Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree