Accounts Payable Specialist

City of Conroe • Conroe, TX

7d

About The Position

Under the direction of the Accounting Manager, the Accounts Payable Specialist supports the City's accounting operations by reviewing, verifying, and processing vendor invoices and other payments in accordance with established procedures, approval requirements, and internal controls. The position maintains accurate accounts payable records, coordinates with City departments and vendors to resolve discrepancies, administers designated credit card and utility account records, supports audit and reporting requirements, and assists with other accounting functions.

Requirements

• High school diploma or GED.
• Three years of accounting, bookkeeping, accounts payable, or related financial experience.
• Knowledge of basic accounting principles and accounts payable procedures.
• Ability to review invoices and supporting documentation for accuracy, completeness, proper coding, and approvals.
• Ability to enter, verify, and maintain financial transactions in the Incode financial system.
• Ability to prepare, print, verify, and distribute checks and payment documents.
• Ability to research discrepancies and resolve payment issues.
• Ability to organize and prioritize multiple tasks, meet payment deadlines, and maintain accurate records.
• Strong attention to detail, organizational skills, and written and verbal communication skills.
• Ability to work independently and collaboratively with other departments.
• Must pass a background check and pre-employment substance abuse screening. A motor vehicle record check and job-related doctor's physical exam may also be required.

Nice To Haves

• Education in accounting, finance, business administration, or a related field.

Responsibilities

• Review, verify, and process vendor invoices and other payments according to established procedures, approval requirements, and internal controls.
• Maintain accurate accounts payable records.
• Coordinate with City departments and vendors to resolve discrepancies and payment issues.
• Administer designated credit card and utility account records.
• Support audit and reporting requirements.
• Assist with other accounting functions.
• Enter, verify, and maintain financial transactions in the Incode financial system, including invoices, receipts, manual checks, and related records.
• Prepare, print, verify, and distribute checks and payment documents.
• Respond to questions from City employees and vendors.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Employee assistance program
• Paid time off
• Free membership at the City's pool and recreation center facilities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED