Accounts Payable Specialist

ALLIED BUILDING STORES INC•Monroe, LA

About The Position

The Accounts Payable Specialist joins the accounting team to compile, verify, and process invoices and billing data in the accounting system, maintain accurate records, resolve discrepancies, and support daily accounting operations. The role communicates with vendors, dealers, and internal departments to support smooth financial workflows and data integrity. The specialist processes and reviews invoice data, scans and distributes invoices electronically, performs vendor statement reconciliations, corrects or records errors, and helps resolve vendor-dealer disputes. The role also prepares reports, collaborates with departmental staff, cross-trains across accounting functions, responds to invoice-status inquiries, assists with mail distribution, provides telephone coverage when needed, and performs general clerical duties. Employment is contingent upon successful completion of a pre-employment background investigation and drug screen. A post-offer employment physical may also be required if the specific position requirements necessitate it.

Requirements

High school diploma or GED.
Three to five years of related experience and/or training in accounts payable, inventory accounting, accounts receivable, invoicing, or bookkeeping, or an equivalent combination of post-secondary education and experience.
Proficiency operating computer systems or terminals and standard office machines.
Strong attention to detail, accuracy, and numerical ability.
Excellent written and verbal communication skills for resolving vendor and dealer inquiries and disputes.
Professionalism, problem-solving ability, and customer service orientation.
Strong organizational habits and ability to maintain meticulous records.
Willingness to cross-train and assist colleagues across the department.

Nice To Haves

Associate degree in Business Administration, Accounting, or a related field.
Microsoft Dynamics AX experience.

Responsibilities

Prepare, sort, code, and enter data from source documents into computer accounting records for daily posting to accounts payable and accounts receivable.
Examine source documents before data entry to verify accuracy, percentage calculations, and totals.
Scan invoices and supporting documents into the system for electronic transmission to dealers; review rejected items and reprocess them according to company procedures.
Prepare and distribute posted invoices electronically to individual dealers.
Assist the Invoice Clerk with batch invoice entry as needed.
Perform regular vendor statement reconciliations.
Check accounting codes, correct errors, or log discrepancies for necessary adjustments.
Review error reports and promptly enter corrections into the system.
Contact source document preparers to clarify questions, address inconsistencies, or obtain missing data.
Handle customer and dealer complaints and resolve vendor-dealer disputes professionally, equitably, and promptly.
Compile statistical information and prepare financial and operational reports for management.
Collaborate with departmental staff to achieve team goals and maintain the integrity of financial data in company systems.
Cross-train in all areas of the accounting department to provide coverage and support for team members as needed.
Answer questions and assist employees, vendors, and dealers with invoice statuses.
Assist with incoming and outgoing mail distribution, including picking up and delivering mail at the post office as needed.
Serve as a relief telephone operator when needed.
Maintain accounting records and perform general clerical duties, including copying and operating standard office equipment.