Accounts Payable Specialist

Brookdale Senior Living Inc. • West Allis, WI

7d

About The Position

The Accounts Payable Specialist performs general accounts payable duties, including recording and setting up invoices for payment in accordance with company and established accounting policies and procedures. The role ensures accurate and timely payment of company invoices and provides timely, quality customer service to internal and external customers. The position also maintains purchase card transactions, supports less experienced staff, and identifies opportunities to improve business processes. This job description provides an overview rather than a comprehensive list of responsibilities; the associate may perform other duties assigned by a supervisor.

Requirements

• High school diploma or GED, and a minimum of one year of related experience preferred; or an equivalent combination of education and experience.
• Working knowledge of a skill or discipline requiring basic analytic ability.
• Overall understanding of the work environment and process, and working knowledge of the organization.
• Ability to use limited independent judgment, solve problems using standard procedures and precedents, and know when to refer issues to a supervisor.

Nice To Haves

• A minimum of one year of related experience is preferred.

Responsibilities

• Receive invoices from communities, vendors, and corporate associates.
• Review invoices for legitimacy, accurate coding, appropriate approvals, and correct payment amounts.
• Prioritize invoices requiring immediate attention, including utilities, government agencies, legal settlements, expense reports, resident refunds, and phone bills.
• Code and batch invoices as appropriate.
• Enter invoices into the accounts payable software system, verify work, and approve invoices for payment.
• Process recurring invoices for payment.
• Print and void checks, arrange check mailing, and release entries to the general ledger.
• Ensure compliance with approval requirements for high-dollar invoices.
• Respond to accounts payable support inquiries from vendors, field operations, and corporate regarding invoice processing status, coding, and payment information.
• Research invoice and account issues and resolve payment and invoice discrepancies.
• Maintain purchase card transactions and order purchase cards.
• Serve as a resource for less experienced staff.
• Evaluate current work and business processes and identify and support process improvements.

Benefits

• Medical, dental, and vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates outside California
• Optional ID theft protection and pet insurance
• Paid time off for full-time associates
• Paid holidays for full-time associates
• Company-provided life insurance for full-time associates
• Adoption benefit for full-time associates
• Short- and long-term disability for full-time associates
• Flexible Spending Accounts for full-time associates
• Health Savings Account for full-time associates
• Optional life and dependent life insurance for full-time associates
• Optional accident, critical illness, hospital indemnity insurance, and legal plan for full-time associates
• Tuition reimbursement for full-time associates
• Naturalization application fee advance up to $725, less applicable taxes and withholding, for qualified associates with at least one year of service

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED