Accounts Payable Specialist - FT - Days - MSS

Memorial Healthcare

About The Position

The Accounts Payable Specialist processes system-wide supplier invoices and payments for Memorial Healthcare System. The role matches purchase order invoices to purchase orders and receipts, obtains approvals for non-purchase-order, construction, and service invoices, reconciles supplier accounts, resolves invoice and payment issues, and supports departments and Supply Chain with invoice resolution and the Procure to Pay process. Duties may include processing utility accounts, electronic invoices and payments, vendor information, checks and ACH payments, and month- and year-end reporting. The position also provides clerical support and may assist with 1099s, tuition loan reimbursements, and employee travel and reimbursement requests. The role requires critical thinking, effective written and verbal communication, decisive judgment, and the ability to work with minimal supervision in a stressful, high-volume financial environment with tight deadlines. New hires have one year from taking the position to obtain the Accounts Payable Certification.

Requirements

High school diploma or equivalent.
One year of Accounts Payable experience.
Accounts Payable Certification is required; new hires have one year from taking the position to obtain it.
Critical thinking skills, effective written and verbal communication, decisive judgment, and ability to work with minimal supervision.
Ability to work in a stressful, high-volume, large-dollar financial environment with tight deadlines and turnaround times, and to take appropriate effective action.

Responsibilities

Provides departmental clerical support, including mail processing, answering phones, and receptionist duties.
Reconciles vendor statements and works on received-not-invoiced reports to resolve outstanding issues.
Researches and resolves invoice and payment inquiries in collaboration with Supply Chain, receiving, and department owners.
Handles assigned utility accounts, uses the bypass approval method when appropriate and approved, and provides monthly utility accruals to leadership.
Matches purchase order invoices in ERP applications to purchase orders and receipts, and matches invoices to approvals according to the applicable purchase order type.
Verifies the accuracy of data extracted from invoices using OCR.
Works with assigned vendors to transition them to electronic invoice submission and electronic payments.
May upload vendor invoice files and distributions to the ERP.
Processes non-purchase-order invoices and check requests, ensuring required approval levels comply with MHS policy; routes invoices electronically for end-user approval and coding.
May assist with annual 1099 processing, tuition loan reimbursements, and employee travel and reimbursement requests.
For Vendor Team-specific positions, adds vendors and maintains vendor information, works with the vetting area, runs required sanctions, and conducts vendor master audits.
Assists with month-end and year-end preparation and accrual reporting.
Matches printed checks with supporting documents and sends them to vendors to ensure proper payment application.