Accounts Payable Specialist
About The Position
The Accounts Payable Specialist processes and verifies accounts payable transactions while maintaining compliance with Technical College System of Georgia (TCSG) policies, accreditation standards, and institutional procedures. The role is assigned to the Warner Robins campus and may involve travel to other locations within the College’s service area and other travel as needed. It is a 12-month position scheduled for 40 hours per week. The position generally works 7:45 a.m. to 4:45 p.m. Monday through Thursday and 7:45 a.m. to 3:30 p.m. Friday. Additional hours or a flexible schedule that includes evenings and/or weekends may be required as needed. The stated annual gross salary range is $38,100 to $41,652, with the actual salary determined by qualifications. The selected candidate is eligible for state benefits, including retirement, insurance, leave accrual, and holiday pay.
Requirements
- Associate’s degree in accounting, public administration, or a closely related field from a regionally accredited institution; experience may substitute for the degree on a year-for-year basis.
- Three years of documented accounting experience.
- Upload transcripts or certifications showing conferred educational degrees or current certifications and document qualifications in employment history.
- Knowledge of basic accounting principles.
- Skill in operating computers and job-related software programs.
- Oral and written communication skills.
- Interpersonal skills and ability to deal with the public.
- Decision-making and problem-solving skills.
- Ability to work additional hours or a flexible schedule that may include evenings and/or weekends as needed.
- Ability to travel to locations within the College’s service area and undertake other travel as needed.
Nice To Haves
- Documented prior experience within the Technical College System of Georgia (TCSG) or post-secondary education system.
- Documented work experience with the Workday/GA@WORK system.
- Bachelor’s degree, which may correspond to the higher stated salary amount.
Responsibilities
- Prepare and verify accounts payable vouchers, enter data into PeopleSoft, and submit checks to vendors.
- Monitor accounts payable budget expenditures and notify the supervisor when expenditures exceed budgeted amounts.
- Monitor cash disbursements daily and monthly and prepare daily bank deposits.
- Oversee or participate in compiling data and preparing standard accounting reports.
- Audit travel expense statements for accuracy, authorization, and compliance with state regulations.
- Balance expenses and revenues to the general accounting trial balance monthly.
- Maintain vendor and other payable files.
- Operate computers programmed with accounting software to record, store, and analyze information.
- Verify and correct accounting and financial information.
- Maintain records, files, and documentation related to accounting processes.
- Copy, distribute, receive, and/or mail letters, bills, memos, statements of account, and other documents and materials.
- Complete assigned training in a timely manner.
- Perform other responsibilities as assigned.
Benefits
- State benefits, including retirement, insurance, leave accrual, and holiday pay.
- Participation in the Teachers Retirement System of Georgia (TRS) and Employees Retirement System of Georgia (ERS).
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
