Accounts Payable Specialist
The Overlake School•Redmond, WA
•Hybrid
About The Position
The Overlake School is hiring an Accounts Payable Specialist to join its Business Office. This full-time, hourly role processes accounts payable, vendor payments, credit card transactions, employee reimbursements, and related accounting records. The position also supports reconciliations, financial reporting, year-end and month-end closing, annual Form 1099 reporting, workflow administration, and continuity of Business Office operations. The wage range is $28–$33 per hour, depending on relevant experience, education, and independent school experience. The position is Monday through Friday, with flexible work hours between 7 a.m. and 5 p.m.; work from home is available upon request.
Requirements
- Bachelor’s degree in accounting, finance, or a related field.
- At least two years of experience with accounts payable processes, accounting systems, and electronic payment platforms.
- Strong attention to detail and organizational skills.
- Familiarity with vendor tax documentation and annual Form 1099 reporting.
- Strong computer skills and proficiency with financial software; experience with Ramp or similar platforms.
- Ability to work collaboratively with colleagues within and outside the department.
- Passing required background checks.
- Ability to sit or stand for extended periods and work in an office or school environment.
Nice To Haves
- Experience in an education or nonprofit setting.
- Culturally responsive behaviors and practices.
- Desire for ongoing professional development.
Responsibilities
- Process accounts payable invoices by reviewing documentation, coding expenses, obtaining approvals, and issuing vendor payments through Ramp Bill Pay.
- Manage vendor payments and ensure transactions are accurately and timely recorded in accordance with school policies.
- Maintain accounts payable records and vendor information, including W-9 forms and supporting documentation.
- Work with colleagues, vendors, and budget managers to resolve invoice and payment issues and ensure compliance with internal policies.
- Process and monitor school-issued credit card transactions and employee reimbursements through Ramp Expenses, including receipts, coding, and approvals.
- Reconcile balance sheet accounts related to accounts payable and support month-end and year-end closing.
- Track and distribute budget-to-actual reports to assigned departments.
- Administer Ramp Expenses and Ramp Bill Pay workflows and support process improvements and internal controls.
- Coordinate annual Form 1099 reporting, including identifying reportable payments, reconciling vendor records, and preparing and filing required forms.
- Cross-train in accounts receivable, including student billing and payment application in Veracross, to provide backup coverage during vacations and staff absences.
- Support the Business Office in maintaining financial accuracy, responsive service, and continuity of operations.
- Perform other duties and responsibilities as assigned and follow Overlake policies and procedures.
Benefits
- $5 employee premium for all medical plans.
- 100% employee coverage for dental and vision plans.
- 35% medical, dental, and vision coverage for dependents.
- 20 to 30 days of paid time off based on tenure for full-time 12-month staff.
- Paid holidays when school is fully closed.
- 5–10% employer match based on years of service and employee contribution.
- On-site health and wellness.
- Professional development allowance.
- Up to $2,050 meal allowance for breakfast, lunch, and snacks through on-campus dining.
- Employee Assistance Program.
- Long-term and short-term disability insurance and life insurance.
- Use of the School Library.
