Accounts Payable Specialist

KBP Brands•Leawood, KS

18d

About The Position

KBP is seeking a motivated, detail-oriented Accounts Payable Specialist to support daily accounts payable operations in an automated invoice processing environment. The role focuses on accuracy, problem-solving, and continuous improvement. The specialist will analyze and validate AI/OCR-captured invoice data, resolve processing exceptions and discrepancies, reconcile vendor accounts, maintain supplier information, and support payment processing and refunds. The position involves collaborating with experienced professionals, using technology, and contributing to the organization’s ongoing success. KBP’s Leawood, Kansas home office supports KFC, Taco Bell, Arby’s, and Sonic restaurants across the country. The company describes its environment as dynamic, with teamwork, learning, personal growth, inclusion, collaboration, and continuous improvement as important parts of its culture.

Requirements

Degree in Business, Accounting, or Finance, or an equivalent combination of education and Accounts Payable experience.
At least 2 years of accounts payable or general accounting experience.
Strong analytical and problem-solving skills, with a sharp eye for detail.
Experience with automated AP or OCR invoice processing tools and an ERP system.
Intermediate to advanced Excel skills, including VLOOKUP/XLOOKUP and pivot tables.
Excellent written and verbal communication skills, with a customer-service mindset.
Self-motivated and organized, with the ability to manage competing priorities in a high-volume environment.
Collaborative team player willing to learn and take on new challenges.

Nice To Haves

Multi-entity or multi-brand experience.
Workday experience.

Responsibilities

Review and analyze AI/OCR-captured invoice data to ensure accuracy, completeness, proper general ledger coding, and compliance with company policies.
Identify exceptions, trends, and recurring errors in automated invoice processing, and partner with the team to investigate and resolve root causes.
Ensure accounts payable transactions have appropriate supporting documentation based on transaction type and company policies.
Perform complex reconciliations of high-volume vendor accounts and investigate and resolve purchase order, invoice, and payment discrepancies.
Conduct outstanding check reviews, follow up on stale-dated items, and support escheatment and unclaimed property compliance.
Maintain accurate supplier records, including new vendor setup, W-9 collection, remittance addresses, banking information, and payment terms, while following established internal controls.
Process vendor refunds and credits, ensuring transactions are accurately recorded and applied.
Monitor and manage the shared Accounts Payable mailbox, prioritizing and responding to vendor, restaurant, and internal inquiries in a timely and professional manner.
Serve as a point of contact for restaurant operators, internal departments, and external suppliers, providing responsive support and resolving payment-related issues.
Collaborate with Accounts Payable team members to balance workloads, share knowledge, and meet month-end and payment-cycle deadlines.
Recommend improvements to accounting processes, systems, and automation tools to enhance efficiency and accuracy.
Perform additional projects and duties as assigned by the Accounts Payable Lead or Accounting Manager.