Accounts Payable Specialist

Aspen Enterprises LTD•Gonzales, TX

18d•$24 - $27

About The Position

The Accounts Payable Specialist works in the Finance/Accounting Department and is responsible for auditing and completing payable functions, including invoice data entry, verification and coding, check processing, and maintaining invoice backup. The role also supports vendor payments, account reconciliations, daily analysis, and monthly closing activities while working with the finance team toward department and company objectives. The role is primarily performed in a professional office or remote setting. It requires regular computer use, communication, and the ability to remain stationary for extended periods, with occasional movement and lifting of light materials. Work hours may extend beyond the standard schedule during peak periods or critical business needs. The position includes responsibilities related to Finlays’ quality and food safety practices, including following applicable standards, reporting issues, cooperating across functions, and participating in continuous improvement programs.

Requirements

At least 2 years of Accounts Payable experience.
Strong communication and organizational skills.
Ability to enter data accurately.
Ability to prioritize daily tasks.
Ability to work well across departments and with different personalities as a team player.

Nice To Haves

Knowledge of ERP systems, preferably SAGE.
Knowledge of Microsoft Word and Excel.

Responsibilities

Receive and organize invoices received by mail or email.
Verify costs and receipt dates on invoices.
Resolve balances and reconcile statements.
Respond to vendor inquiries.
Enter invoices to the correct general ledger accounts using the ERP system.
Process vendor payments.
Maintain digital files for pending, posted, and paid invoices.
Conduct a small amount of daily analysis reviewing vendors or accounts.
Assist with monthly closings.
Work with the finance team toward department and company objectives and milestones.
Follow Good Manufacturing Practices, allergen control, food defense, HACCP, SQF, and regulatory requirements.
Ensure visitor, contractor, and customer visits are documented in and out of the facility.
Report food safety and quality issues to management immediately.
Share quality and food safety knowledge, skills, and information with colleagues across functions.
Adhere to health and safety work practices.
Understand and communicate quality and food safety standards and the employee’s role in the Finlays quality and food safety system.
Handle customer complaints in a timely and professional manner.
Participate in Finlays programs that drive continuous improvement methodologies.