Shipping Coordinator Jobs

About The Position

Requirements

• High school degree or equivalent.
• Excellent knowledge of transportation methods and transportation equipment scheduling.
• Superior customer service, communication, planning, and negotiation skills.
• Resourceful, decisive, and accountable.
• Ability to handle multiple tasks and prioritize effectively.
• Works with a sense of urgency.
• Good computer skills, including production and shipping software, spreadsheets, word processing, and email.
• Ability to work 40 hours per week; overtime and weekends may be required based on company needs.
• Ability to hear sufficiently to be aware of safety issues and visually read and interpret materials needed to perform the job.
• Ability to wear required PPE, including steel-toe safety shoes, hearing protection, safety glasses, gloves, and hard hats.

Nice To Haves

• Minimum of two years of shipping and receiving experience.
• One year of experience in the fabrication industry.

Responsibilities

• Coordinate and schedule delivery personnel and equipment to ensure safe, cost-effective, and timely delivery of materials.
• Contract with outside carriers when necessary to provide cost-effective and timely deliveries.
• Review shipping schedules, fabrication status, customer requirements, and jobsite delivery dates to prioritize loads.
• Prepare and maintain shipping documents, bills of lading, load tickets, packing lists, and other required documentation.
• Verify that material scheduled for shipment matches the correct project, release, bar list, quantity, bundle, and delivery destination.
• Coordinate with yard and loading personnel to ensure orders are staged and ready for loading.
• Assist in determining loading sequence based on delivery schedules, jobsite needs, truck capacity, and material configuration.
• Monitor scheduled deliveries and communicate delays, shortages, loading issues, and other concerns to appropriate team members.
• Handle customer inquiries and complaints regarding deliveries.
• Coordinate and schedule vendor shipments of major buyouts and drop-shipped materials to customers.
• Ensure vehicle and equipment licensing, safety, and maintenance meet company and government requirements and regulations.
• Maintain records, reports, and files relating to vehicles and transportation equipment to ensure compliance with company, insurance, and governmental requirements.
• Recommend changes to methods and transportation equipment that could improve customer service and reduce costs.
• Assist with production coordination as needed, including packaging mill certificates and scheduling production.
• Wear all required personal protective equipment.