Shipping Coordinator

Hartzell Propeller•Piqua, OH

About The Position

Hartzell Propeller seeks a Shipping Coordinator to coordinate and support timely, accurate product shipments to customers. The role prepares shipping documentation, coordinates carriers and freight, tracks shipments, and ensures orders are processed efficiently and in accordance with company requirements. The successful candidate will bring a customer-focused attitude and strong communication skills. The Shipping Coordinator manages the shipping department’s day-to-day workload and carrier relationships, prepares domestic and international shipments for Hartzell departments, processes shipments in the customer order management system, and supports export compliance. The role also processes FAA documentation, arranges special packaging, prepares reports, negotiates freight claims, and assists with product classification. It works with the Export Compliance Manager to interpret regulations and maintain compliant procedures, and acts as that manager’s backup. Hartzell describes its culture as centered on empowerment, accountability, drive, integrity, and respect, with a commitment to safety, collaboration, and aviation. The company offers a comprehensive compensation and benefits package and requires pre-employment and random federal drug and alcohol testing.

Requirements

High school diploma or GED.
Two to three years of related experience and training.
Knowledge of and ability to comply with shipment-related regulatory requirements, including export regulations (EAR, ITAR, and FTR), FAA regulations, DOT and NMFC goods classification, and OSHA/MSDS requirements for dangerous goods shipments.
Knowledge of shipping-specific software and forms.
Understanding of shipment documentation requirements.
Clear, professional communication with internal and external customers.
Basic knowledge of Hartzell products to determine shipping methods.
Proficiency with MS Office, the internet, and computer skills generally.
Accuracy, speed, and attention to detail.
Ability to work in a high-stress, fast-paced environment with rapidly changing priorities.
Demonstrated adaptability, collaborative relationship-building, continuous learning, initiative, effective work management, and quality orientation.

Nice To Haves

Associate’s degree in Business or a related field.
Certification to ship dangerous goods.
Certification to ship Dangerous Goods (DOT and IATA).

Responsibilities

Identify and act on opportunities to improve processes and efficiency.
Manage the shipping department’s day-to-day workload to ensure accurate and timely shipments to customers.
Manage carrier relationships and negotiate freight rates on Hartzell’s behalf.
Collaborate across the organization to accomplish company goals and maintain customer satisfaction.
Develop knowledge of U.S. export regulations and Hartzell’s export compliance program.
Work with the Export Compliance Manager to interpret U.S. export regulations and maintain procedures that comply with applicable regulations.
Act as backup to the Export Compliance Manager.
Prepare shipments for Hartzell departments according to customer, regulatory, and carrier requirements, including domestic and international courier shipments, LTL shipments, freight-forwarder exports, and shipments requiring specialized documentation.
Process shipments in Hartzell’s customer order management system.
Process FAA documentation.
Communicate with carriers and schedule shipments.
Coordinate special packaging when required.
Prepare reports for internal and external customers as required.
Negotiate freight claims and represent Hartzell and its customers in seeking reimbursement.
Assist with product classification under applicable regulations, including NMFC and EAR.