Shipping Coordinator

Oceaneering•Morgan City, LA

About The Position

The Shipping Coordinator facilitates the administrative handling of domestic and import/export shipments and ensures compliance with U.S. and foreign government laws and regulations. The role completes paperwork transactions associated with international distribution in a timely manner. The coordinator prepares commercial and pro-forma invoices, export documents, hazardous-material certificates, and export certificates of compliance; coordinates shipment movement with warehouse staff, freight forwarders, transportation providers, and other partners; and tracks shipment status and mis-shipments. The role reviews schedules, purchase orders, and shipment contents, identifies risks and develops workarounds or contingencies, and helps expedite materials or information to support on-time completion. The position also supports export compliance through knowledge of HTS codes and the EAR, coordination of required government licensing with corporate resources, maintenance of import and export records, and assistance with AES filings when required. It requires regular communication, sound judgment, organization, follow-through, and the ability to work independently or collaboratively in a fast-paced environment. Working conditions are almost exclusively indoors during the day, with occasional work at night and occasional exposure to airborne dust. The work surface is stable and flat. The employer offers a comprehensive and competitive benefits package that may vary by role and may include health and wellness, mental health, retirement savings, life and disability coverage, paid maternity and parental leave, paid time off, tuition reimbursement, and an Employee Assistance Program.

Requirements

High school diploma or GED, or equivalent related work experience.
At least one year of related Shipping & Receiving experience.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to present information effectively in one-on-one and small-group settings to customers, clients, and employees.
Effective oral and written communication skills.
Ability to analyze situations and use analytical techniques to make well-informed decisions.
Ability to keep project participants informed about developments and plans and ensure consistent communication within the area of responsibility.
Ability to work independently and collaboratively with business partners.
Ability to multitask in a fast-paced environment and take on new and challenging assignments.
Ability to resolve problems quickly using sound judgment and reasoning, and determine when issues should be escalated.
Strong organization, process orientation, and follow-up skills.

Nice To Haves

Associate's degree or equivalent preferred.
Bachelor's degree.
Five years of related Shipping & Receiving experience, or an equivalent combination of experience and education that provides comparable knowledge, skills, and abilities.
Oil and Gas industry experience preferred.

Responsibilities

Prepare commercial and pro-forma invoices in accordance with recognized international standards.
Prepare required export documentation and submit it to appropriate transportation providers.
Provide feedback on in-process order status to support on-time completion of schedule milestones.
Review schedules, identify risks and problems, and develop workarounds or contingencies; expedite materials or information as needed.
Communicate with transportation services to ensure prompt shipment pickup and delivery.
Continuously improve shipping processes to optimize customer support.
Review purchase orders and shipment contents before releasing them from the facility.
Track and analyze mis-shipments to ensure timely resolution.
Use knowledge of HTS codes to self-classify products where possible, independently or with technical assistance.
Support the division's export compliance program operationally, including familiarity with EAR provisions and coordination with corporate resources to obtain required licenses.
Coordinate movement of materials with the warehouse, freight forwarders, and transportation providers.
Provide accurate hazardous-material certificates when shipping hazardous products.
Provide required export certificates of compliance, including fumigation and wood-content certificates.
Maintain knowledge of international trade regulations and the regulations of countries to which the business unit routinely ships.
Maintain import and export records as required by law.
Assist with AES filings when required.