Shipping Coordinator

Valmont Industries, Inc. • Jasper, TN

2d • Onsite

About The Position

The Shipping Coordinator is an individual contributor responsible for coordinating the on-time delivery of customer orders. The role involves daily communication with multiple Valmont sites, Customer Service Representatives, Project Administrators, Dispatchers, supervisors, managers, shipping personnel, and external vendors to ensure products are delivered according to customer requirements. The coordinator gathers information about scheduled shipments, sets short-term shipping and workload priorities, and assesses how actions affect business goals. The role also coordinates with supporting departments so completed products reach the shipping department in time to meet delivery objectives. The position maintains document libraries for customers and Valmont sites and may communicate directly with customers about deliveries.

The coordinator supports the Shipping Scheduler and the wider shipping department with administrative tasks, including serving as a traffic liaison, clearing and tracking orders, invoicing, and problem solving. Work is typically performed in an office, with exposure to production facilities and outdoor elements for short periods. No travel is required.

Requirements

• High school diploma or GED.
• At least one year of experience.
• Ability to stand, walk, and climb stairs and ladders.
• Ability to read and decipher blueprints.
• Experience and knowledge of Microsoft Outlook, Excel, and Word.
• Ability to communicate effectively with key personnel by phone, email, and face-to-face.
• Knowledge of transportation terms and manufacturing processes.
• Ability to lift up to 15 pounds; frequent lifting is generally up to 10 pounds.
• Ability to wear required personal protective equipment (PPE) inside the production facility.
• Ability to be exposed to outdoor elements for short periods.
• Passion, integrity, and drive to excel and deliver results.

Nice To Haves

• Associate or bachelor's degree in a related field, or at least three years of experience in a shipping or logistics coordination role.
• Experience with warehouse inventory systems.
• Experience with an ERP system, such as IFS.
• Experience with a Traffic Management System.

Responsibilities

• Develop, execute, and modify project plans based on efficiency and customer requirements.
• Communicate daily with upstream departments to ensure products are correctly prioritized.
• Expedite orders through shops to achieve on-time delivery.
• Provide estimates and frequent updates about planned shipping and delivery dates.
• Coordinate required inspections with Quality Assurance for inspected orders.
• Coordinate deliveries with customer receiving-yard schedules.
• Create, organize, and maintain document libraries.
• Review, input, and audit data with attention to detail and accuracy.
• Coordinate on-time product delivery involving multiple Valmont sites and external vendors.
• Report unsafe acts or conditions to appropriate personnel.
• Maintain the quality and integrity of work, including reporting and data accuracy.
• Continuously improve support to stakeholders and the end-customer.
• Support the Shipping Scheduler and perform shipping department administrative tasks, including traffic liaison duties, order clearing, order tracking, invoicing, and problem-solving involvement.
• Communicate with end-customers about delivery-related topics when necessary.

Benefits

• Healthcare, including medical, prescription drug, dental, and vision coverage.
• 401(k) retirement plan with company match.
• Paid time off.
• Employer-paid life insurance.
• Employer-paid short-term and long-term disability, including maternity leave.
• Work Life Support.
• Tuition reimbursement up to $5,250 per year.
• Voluntary programs, including tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, and mortgage services.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED