Receptionist Jobs in Phoenix, AZ

About The Position

Requirements

• High school diploma or GED.
• Minimum of 2–3 years of experience in an administrative assistant, receptionist, front desk, or office support role.
• Professional, friendly phone and in-person communication skills and comfort operating a multi-line phone system.
• Working knowledge of Microsoft Office (Outlook, Word, and Excel), email and calendar tools, and standard office equipment such as copiers/printers and scanners.
• Strong organization and follow-through, with the ability to track multiple open items such as orders, service tickets, and invoices.
• Good judgment about when to resolve an issue directly and when to escalate it.
• Basic math and record-keeping skills for inventory tracking and invoice review.
• Ability to handle confidential information with discretion.
• Dependable attendance and punctuality to ensure front desk and main phone line coverage during business hours.
• Ability to learn and follow site safety rules and communicate them clearly to visitors.
• Ability to pass a background check and drug screen.
• Ability to meet the listed physical demands and working conditions, with reasonable accommodations as applicable.

Nice To Haves

• Associate degree or coursework in business or office administration.
• Bilingual in English and Spanish.
• Experience in a manufacturing, fabrication, construction, or other industrial office environment.
• Experience coordinating vendors, ordering supplies, or supporting office moves.

Responsibilities

• Schedule and maintain conference room calendars, prepare rooms for meetings, interviews, training, and visitors, and provide refreshments when requested.
• Provide clerical and administrative support to HR/Safety, Accounting, and other departments, including copying, scanning, filing, data entry, preparing new-hire packets, creating forms and documents, and distributing notices and postings as directed.
• Help coordinate company events, lunches, and recognition activities as requested.
• Keep office filing systems organized and handle confidential company and employee information with discretion.
• Order, receive, stock, and organize office supplies, kitchen supplies, and other requested items.
• Maintain break rooms, the kitchen, conference rooms, and other common areas, keeping them clean, organized, and supplied.
• Coordinate office moves when necessary.
• Serve as the main contact for office service vendors, including janitorial, printer/copier leasing, alarm security/monitoring, water/coffee services, shredding, and pest control providers.
• Greet and assist visitors, including customers, vendors, delivery drivers, contractors, and job candidates, professionally and courteously.
• Answer and route calls on the main multi-line phone system promptly and professionally.
• Follow company safety rules and procedures, including wearing required PPE when entering shop or yard areas.
• Perform other duties as assigned.