Project Administrator Jobs

About The Position

Requirements

• Experience in contract administration or procurement support; construction or network deployment experience is preferred.
• Experience in the telecommunications industry.
• Working knowledge of contracts, work orders, change orders, material tracking, certificates of insurance, bonding documentation, lien waivers, purchase orders, and contractor billing.
• Familiarity with construction closeout requirements, including as-built and redline submittals, punch lists, acceptance packages, retainage release, and warranty documentation.
• Strong analytical and problem-solving skills.
• Excellent organizational and time-management abilities.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Ability to handle confidential financial, contract, and vendor information with discretion.
• Knowledge of construction practices and permitting processes related to fiber network deployment.
• Proficiency with project and financial software tools, including but not limited to NetSuite, Sitetracker, and Vetro.
• Knowledge of Internet software; Excel; Word; Outlook; PowerPoint; Project; Visio or other design software; and GIS tools such as Google Earth.
• Valid, unrestricted driver’s license.
• Bachelor’s degree in construction management, business administration, accounting, or a related field, or equivalent work experience or technical training in lieu of a degree.

Nice To Haves

• Construction or network deployment experience.
• Bachelor’s degree in construction management, business administration, accounting, or a related field.

Responsibilities

• Administer contracts and master service agreements from award through closeout; prepare contract and work order packages, track executed documents, maintain rate schedules and unit price sheets, and issue and track work orders and change orders.
• Coordinate project closeout with internal teams, contractors, and jurisdictions, including punch lists, field redlines, as-built submittals, splicing and fiber test records, permit and restoration releases, and municipal acceptance documentation.
• Assemble and verify closeout documentation packages for completed projects.
• Compile production and cost data to support production forecasts and program performance reporting.
• Issue purchase orders for materials and services, track orders and deliveries against project schedules, and resolve vendor order and invoice discrepancies.
• Track contract values and remaining committed balances and maintain current contract status and open commitment records by contractor, vendor, and project.
• Maintain project files, contract documents, and records in company systems, ensuring accuracy, completeness, budget alignment, and audit readiness.
• Prepare cost reports and budget-to-actual variance analyses for the Program Manager and construction management team.
• Assist with monthly billing and draw packages by verifying quantities and unit pricing against approved work orders, tracking retainage, and coordinating its release after work acceptance.
• Support month- and quarter-end construction program close by preparing cost-to-complete forecasts, validating job cost coding, and reconciling commitments, receipts, and invoices with accounting.
• Process final contractor and vendor billings at closeout, obtain lien waivers, verify final quantities against executed work orders and change orders, and confirm closure of purchase orders and remaining commitments.
• Maintain warranty documentation and commencement dates for completed segments; route warranty claims to responsible contractors and track them through resolution.
• Support implementation of health and safety policies and procedures by maintaining vendor and supplier safety documentation and compliance records.
• Maintain program bonding and certificate of insurance records, track expirations, and collect renewals before contractor or vendor work begins.

Benefits

• Medical plans, including high-deductible options with lower premiums; preventive care covered at 100% and access to a wide provider network.
• 401(k) plan with company match.
• Employee Assistance Program (EAP).
• Paid time off accruing from the first day.
• Additional benefits can include dental and vision insurance, life and disability insurance, a company vehicle or mileage reimbursement, and other perks.