Project Controls Administrator

Intrepid Fiber Networks • Broomfield, CO

4d

About The Position

The Project Controls Administrator provides contractual, administrative, material, financial, and procurement support to Intrepid Fiber’s construction program under the direction of the Program Manager. The role supports multiple projects and geographical locations, administering contracts and work orders, coordinating project closeout, processing material and purchase orders, maintaining bonding and insurance records, and tracking project accounting and costs.

The position also supports forecasting, performance reporting, budget-to-actual analysis, monthly billing and draw packages, and month- and quarter-end close. It maintains accurate, complete, audit-ready project records and supports contractor and vendor billing, retainage release, warranty tracking, and health and safety compliance documentation. The job has no direct supervisory responsibilities.

Requirements

• Experience in contract administration or procurement support; construction or network deployment experience is preferred.
• Experience in the telecommunications industry.
• Working knowledge of contracts, work orders, change orders, material tracking, certificates of insurance, bonding documentation, lien waivers, purchase orders, and contractor billing.
• Familiarity with construction closeout requirements, including as-built and redline submittals, punch lists, acceptance packages, retainage release, and warranty documentation.
• Strong analytical and problem-solving skills.
• Excellent organizational and time-management abilities.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Ability to handle confidential financial, contract, and vendor information with discretion.
• Knowledge of construction practices and permitting processes related to fiber network deployment.
• Proficiency with project and financial software tools, including but not limited to NetSuite, Sitetracker, and Vetro.
• Knowledge of Internet software; Excel; Word; Outlook; PowerPoint; Project; Visio or other design software; and GIS tools such as Google Earth.
• Valid, unrestricted driver’s license.
• Bachelor’s degree in construction management, business administration, accounting, or a related field, or equivalent work experience or technical training in lieu of a degree.

Nice To Haves

• Construction or network deployment experience.
• Bachelor’s degree in construction management, business administration, accounting, or a related field.

Responsibilities

• Administer contracts and master service agreements from award through closeout; prepare contract and work order packages, track executed documents, maintain rate schedules and unit price sheets, and issue and track work orders and change orders.
• Coordinate project closeout with internal teams, contractors, and jurisdictions, including punch lists, field redlines, as-built submittals, splicing and fiber test records, permit and restoration releases, and municipal acceptance documentation.
• Assemble and verify closeout documentation packages for completed projects.
• Compile production and cost data to support production forecasts and program performance reporting.
• Issue purchase orders for materials and services, track orders and deliveries against project schedules, and resolve vendor order and invoice discrepancies.
• Track contract values and remaining committed balances and maintain current contract status and open commitment records by contractor, vendor, and project.
• Maintain project files, contract documents, and records in company systems, ensuring accuracy, completeness, budget alignment, and audit readiness.
• Prepare cost reports and budget-to-actual variance analyses for the Program Manager and construction management team.
• Assist with monthly billing and draw packages by verifying quantities and unit pricing against approved work orders, tracking retainage, and coordinating its release after work acceptance.
• Support month- and quarter-end construction program close by preparing cost-to-complete forecasts, validating job cost coding, and reconciling commitments, receipts, and invoices with accounting.
• Process final contractor and vendor billings at closeout, obtain lien waivers, verify final quantities against executed work orders and change orders, and confirm closure of purchase orders and remaining commitments.
• Maintain warranty documentation and commencement dates for completed segments; route warranty claims to responsible contractors and track them through resolution.
• Support implementation of health and safety policies and procedures by maintaining vendor and supplier safety documentation and compliance records.
• Maintain program bonding and certificate of insurance records, track expirations, and collect renewals before contractor or vendor work begins.

Benefits

• Medical plans, including high-deductible options with lower premiums; preventive care covered at 100% and access to a wide provider network.
• 401(k) plan with company match.
• Employee Assistance Program (EAP).
• Paid time off accruing from the first day.
• Additional benefits can include dental and vision insurance, life and disability insurance, a company vehicle or mileage reimbursement, and other perks.

What This Job Offers

• Job Type: Full-time