Senior Project Controls Administrator

Buckeye Partners•Houston, TX

10d

About The Position

The Senior Project Controls Administrator (PCA) supports projects and develops and updates standardized processes for the Project Controls department. As an expert on Buckeye systems, the Senior PCA works with other departments to integrate system and process changes and trains the team on updates. The role also manages the feasibility work order and project budgets and accounts process. The position supports project development funding and cost control, including feasibility AFE workflows, work orders, JDE budgets, cost tracking, monthly accruals, forecasts, contingency, and estimate-at-completion updates. The Senior PCA collaborates with Accounting, Supply Chain, E&CS, Project Managers, and other departments, and provides customer service and ongoing support. The role also requires regular, punctual attendance, compliance with company policies, and the ability to perform essential functions consistent with applicable standards.

Requirements

High school education required; a bachelor's degree is preferred.
0–5+ years of experience in a similar administrative support role preferred.
Must be highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
Excellent organizational, interpersonal, and communication skills for interacting with company officers, employees, vendors, suppliers, and customers.
Ability to work independently and exercise tact, discretion, and professionalism when handling internal and external customer interactions and sensitive or confidential information.
Demonstrated commitment to environmental responsibility and regulatory compliance.
Ability to safely and successfully perform essential job functions, meet productivity standards, maintain regular and punctual attendance, and comply with personnel policies.

Nice To Haves

Experience with budgeting or accounting.
Experience in project management or engineering.
Knowledge of the pipeline industry and terminology.
PMP certification.

Responsibilities

Troubleshoot Buckeye system issues and work with IT and other business units to resolve problems.
Develop testing plans for IT system upgrades, execute testing, and maintain a log of IT tickets affecting PCA duties.
Develop processes and training manuals for PCA work; train new Project Controls Administrators and provide ongoing support.
Load accounts and budgets into JDE after AFE approval, update amounts following Supplemental AFE approval, and ensure budgets match approved amounts.
Manage the Feasibility AFE Workflow; create and manage new work orders and JDE budgets; execute capital reclasses when projects move forward.
Develop cost-tracking tools for new projects upon AFE approval and update them monthly.
Work with Project Managers to collect accruals and update forecasts, contingency, and estimate at completion (EAC).
Submit accruals to Accounting according to the accounting calendar.
Collaborate with Accounting, Supply Chain, E&CS, Project Managers, and other Buckeye departments to support projects.
Provide ongoing customer service support to Project Managers, Accounting, Supply Chain, and other Buckeye departments.
Perform other duties as assigned.