Project Controls Administrator

Intrepid Fiber Networks • Broomfield, CO

4d • $60,000 - $80,000

About The Position

The Project Controls Administrator provides contractual, administrative, material, financial, and procurement support to the construction program under the direction of the Program Manager. The role supports multiple projects and geographical locations, administering work orders and project closeout documentation, maintaining bonding and insurance records, processing material and purchase orders and receipts, and supporting project accounting and cost tracking.

Requirements

• Experience in contract administration or procurement support; construction or network deployment experience is preferred.
• Experience in the telecommunications industry.
• Working knowledge of contracts, work orders, change orders, material tracking, certificates of insurance, bonding documentation, lien waivers, purchase orders, and contractor billing.
• Familiarity with construction closeout requirements, including as-built and redline submittals, punch lists, acceptance packages, retainage release, and warranty documentation.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management abilities.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Ability to handle confidential financial, contract, and vendor information with discretion.
• Knowledge of construction practices and permitting processes related to fiber network deployment.
• Proficiency with project and financial software tools, including but not limited to NetSuite, Sitetracker, and Vetro.
• Knowledge of internet software, Excel, Word, Outlook, PowerPoint, Microsoft Project, Visio or other design software, and GIS tools such as Google Earth.
• Valid, unrestricted driver's license.

Nice To Haves

• Bachelor's degree in construction management, business administration, accounting, or a related field; equivalent work experience or technical training may be considered in lieu of a degree.
• Contract administration or procurement support experience in construction or network deployment.

Responsibilities

• Administer contracts and master service agreements from award through closeout, including preparing execution packages, tracking executed documents, maintaining rate schedules and unit price sheets, and preparing, issuing, and tracking work orders and change orders.
• Coordinate project closeout with internal teams, contractors, and jurisdictions; track punch lists, redlines and as-builts, splicing and fiber test records, permit and restoration releases, and municipal acceptance documents; assemble and verify closeout packages.
• Compile production and cost data to support production forecasts and program performance reporting.
• Issue purchase orders for materials and services, track orders and deliveries against project schedules, and resolve vendor order and invoice discrepancies.
• Track contract values and remaining committed balances, maintaining current contract status and open commitment records for each contractor and vendor by project.
• Maintain project files, contract documents, and records in company systems, ensuring accuracy, completeness, budget alignment, and audit readiness.
• Prepare cost reports and budget-to-actual variance analyses for the Program Manager and construction management team.
• Assist with monthly billing and draw packages by verifying quantities and unit pricing against approved work orders, tracking retainage, and coordinating its release upon work acceptance.
• Support month-end and quarter-end construction program close by preparing cost-to-complete forecasts, validating job cost coding, and reconciling commitments, receipts, and invoices with accounting.
• Process final contractor and vendor billings at closeout, obtain lien waivers, verify final quantities against executed work orders and change orders, and confirm closure of open purchase orders and commitments.
• Maintain warranty documentation and commencement dates for completed segments, route warranty claims to responsible contractors, and track claims through resolution.
• Support corporate and organizational health and safety policies by maintaining required vendor and supplier safety documentation and compliance records.
• Maintain program bonding and certificate of insurance records, track expirations, and collect renewals from contractors and vendors before work commences.

Benefits

• Medical plan options, including high-deductible plans with lower premiums; preventive care is covered at 100%, with access to a wide provider network.
• 401(k) plan with company match.
• Employee Assistance Program (EAP) for personal and work-related issues.
• Paid time off that begins accruing on the first day.
• Additional benefits may include dental and vision insurance, life and disability insurance, a company vehicle or mileage reimbursement, and other perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed