Senior Project Controls Administrator

Buckeye Career•Houston, TX

About The Position

The Senior Project Controls Administrator (PCA) supports projects and develops and updates standardized processes for the Project Controls department. Serving as an expert on Buckeye systems, the Senior PCA works with other Buckeye departments to integrate system and process changes and trains the team on updates. The role also manages feasibility work orders and project budgets and accounts. Responsibilities include supporting systems such as JDE, OPPM, Cognos, and ADP/Open Invoice; troubleshooting system issues; coordinating with IT and business units; planning and executing testing for system upgrades; and tracking relevant IT tickets. The Senior PCA develops process documentation and training manuals, trains new Project Controls Administrators, and provides ongoing support. The role loads and updates accounts and budgets in JDE following AFE approvals, manages feasibility AFE workflows and work orders, creates JDE budgets, and executes capital reclasses when projects advance. For projects, the Senior PCA develops cost-tracking tools, updates monthly cost information, works with Project Managers on accruals, forecasts, contingency, and estimates at completion (EAC), and submits accruals to Accounting according to the accounting calendar. The position collaborates with Accounting, Supply Chain, E&CS, Project Managers, and other departments, providing ongoing customer service. Other duties may be assigned. Buckeye describes an employee-first culture emphasizing collaboration, inclusion, empowerment, accountability, and professional development. Employees are expected to demonstrate environmental responsibility and regulatory compliance, communicate effectively, stay organized, work independently, and exercise tact, discretion, and professionalism when handling confidential information and interacting with internal and external customers.

Requirements

High school education required.
0–5+ years of experience in a similar administrative support role preferred.
Highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
Excellent organizational skills.
Excellent interpersonal and communication skills for interacting with company officers and employees, vendors, suppliers, and customers.
Ability to work independently and exercise tact, discretion, and professionalism, including when handling sensitive and confidential information.
Demonstrated commitment to environmental responsibility and regulatory compliance.
Ability to meet essential job functions and productivity standards, maintain regular and punctual attendance, and comply with personnel policies.
Ability to occasionally move within an office to access file cabinets and office equipment.
Ability to continuously operate a computer and other office productivity equipment and frequently communicate effectively with others.

Nice To Haves

Bachelor's degree preferred.
Experience with budgeting or accounting is a plus.
Experience in project management or engineering is a plus.
Knowledge of the pipeline industry and its terminology is highly desirable.
PMP certification is a plus.

Responsibilities

Provide project support and create or update standardized Project Controls processes.
Serve as an expert on Buckeye systems and coordinate system and process changes with other departments.
Troubleshoot system issues and work with IT and business units to resolve problems.
Develop testing plans for IT system upgrades and execute testing.
Maintain a log of IT tickets affecting Project Controls Administrator duties.
Develop process documentation and training manuals for PCA processes.
Train new Project Controls Administrators on systems and project controls processes, and provide ongoing support.
Load accounts and budgets into JDE following AFE approval and update amounts when Supplemental AFEs are approved.
Ensure budgets match approved amounts.
Manage the Feasibility AFE workflow and create and manage new work orders and JDE budgets.
Execute capital reclasses when projects move forward.
Develop cost-tracking tools for projects following AFE approval and update them monthly.
Work with Project Managers to collect accruals and update forecasts, contingency, and EAC.
Submit accruals to Accounting according to the accounting calendar.
Collaborate with Accounting, Supply Chain, E&CS, Project Managers, and other Buckeye departments to support projects.
Provide ongoing customer service to Project Managers, Accounting, Supply Chain, and other Buckeye departments.
Perform other duties as assigned.