Project Controls Administrator
About The Position
Barnhart is seeking a temporary Project Controls Administrator to provide administrative, documentation, and scheduling support for project execution at the Eli Lilly site in Lebanon, Indiana. The role supports logistics, crane, rigging, and equipment-setting activities through accurate project records, efficient communication, and coordination across project teams. The expected project length is 6–12 months, with a potential extension depending on business demand. The ideal candidate is organized, detail-oriented, able to manage multiple priorities in a fast-paced, field-driven environment, and proficient with Microsoft Office products.
Requirements
- Proficiency with all Microsoft Office products, with advanced Excel skills required.
- Strong organizational, documentation, and time-management skills.
- Excellent written and verbal communication skills.
- Ability to manage priorities and deadlines with strong attention to detail.
- Ability to work effectively in a fast-paced, field-driven project environment.
Nice To Haves
- Experience supporting construction, industrial, or project-based operations.
- Experience supporting industrial construction or large-scale projects.
- Familiarity with project scheduling, document control, and project management practices.
- Experience in pharmaceutical or industrial construction.
- Experience using online construction management and workflow systems such as Coreworx, Metastorm, or similar platforms.
Responsibilities
- Maintain organized project files, including contracts, drawings, lift plans, permits, and correspondence.
- Maintain project documentation, including RFIs, submittals, change orders, schedules, deliverables, and other project controls records.
- Support close-out documentation, including turnover binders, as-built records, and final reporting.
- Organize meetings, prepare agendas, coordinate logistics, and record and distribute accurate meeting minutes.
- Support daily timesheet collection, expense reports, purchase order requests, and invoice tracking.
- Compile and distribute daily reports, including manpower logs, progress updates, and safety documentation.
- Provide general administrative support to the branch as needed.
- Prepare monthly invoices from daily timesheets.
- Assist in procurement of tools and materials.
- Manage employee onboarding, including fit-for-duty processes, document collection, site training and badging, and policy orientation.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
