Project Administrator Jobs

About The Position

Requirements

• Strong organization, accuracy, communication, and follow-through.
• Ability to manage multiple active projects, deadlines, open items, and documentation requirements.
• At least 1 year of office administration, customer service, order-entry, project-support, or similar administrative experience; relevant internships or coursework may be considered.
• Good judgment about when to handle an administrative issue and when to escalate a technical, pricing, legal, billing, or scope question.
• Comfort using Microsoft Outlook, Word, and Excel, shared folders, checklists, and business software.
• High school diploma or equivalent.

Nice To Haves

• Interest in learning the construction industry, including construction documents, architectural drawings, project terminology, and company processes.
• Experience in specialty construction, architectural products, manufacturing, millwork, cabinetry, commercial interiors, or a related field.
• Experience with QuickBooks, order entry, project-management systems, or document control.
• Exposure to architectural drawings, specifications, quantity takeoffs, certificates of insurance, or progress billing.
• Associate degree or coursework in business, construction management, architecture, engineering technology, or a related field.

Responsibilities

• Manage administrative setup and tracking of construction projects from award through production release.
• Create and maintain organized project folders, checklists, contacts, correspondence, and supporting records according to company standards.
• Send post-award communications and request required CAD files, drawings, schedules, contacts, and other project information.
• Follow up with clients and internal team members about missing information, and escalate unresolved items that could delay CAD handoff, approval, billing, or production release.
• Coordinate certificates of insurance and other administrative requirements.
• Verify that approved contract, sales order, and billing information is accurately reflected in project records.
• Update project records when approved changes are received and notify appropriate internal team members.

Benefits

• Health insurance, with the company contributing 50% of the employee-only premium.
• 2 weeks of PTO plus a 1-week company shutdown.
• 7 paid company holidays.
• Retirement savings through NYS Secure Choice.
• Eligible for overtime in accordance with applicable law.