MP Project Administrator

Satellite Shelters • Minneapolis, MN

1d

About The Position

The MP Project Administrator provides administrative support to the Major Projects team, comprising approximately 85% of the role, and sales support, comprising approximately 15%. The position monitors records and filing, prepares documentation, and schedules and coordinates meetings. It also supports project and sales activities, including preparing customer-facing materials and maintaining quote documentation and sales demonstration tools. The position has no formal supervisory responsibilities and reports to the Vice President of Major Projects.

Requirements

• Associate degree and at least 1 year of administrative assistant experience, or a high school diploma and at least 3 years of administrative assistant experience.
• Proficiency in Microsoft Office Suite.
• Strong time-management skills.
• Self-driven approach.
• Technical capacity.
• Customer/client focus.
• Personal effectiveness and credibility.
• Strong written and verbal communication skills.
• Excellent problem-solving skills.
• Strong interpersonal communication skills.
• Ability to collaborate with team members to accomplish tasks.
• Thoroughness and attention to detail.

Nice To Haves

• Sales experience.
• A degree in business is preferred but not required.

Responsibilities

• Schedule and organize meetings, travel, conferences, and department activities.
• Use Microsoft Office Suite, CRM, and ERP software, and post reports in the Sales Database.
• Maintain and manage the filing system and records.
• Serve as a liaison to other departments, outside agencies, the branch, and the accounting department.
• Process accounting documentation as required.
• Handle confidential information.
• Work independently and with a team on projects.
• Assist with other clerical duties and perform other duties as assigned.
• Create and edit PowerPoint presentations.
• Support cohesion on projects by interfacing with the branch.
• Assist with marketing projects and help meet deadlines.
• Prepare quotes, contracts, and RFP/RFI responses for potential customers.
• Maintain quote documentation with accurate pricing and configurations.
• Maintain sales demonstration tools and applications.
• Maintain up-to-date awareness of company activities, industry trends, and government regulations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree