Project Administrator

S&ME, Inc. • Asheville, NC

2d • Onsite

About The Position

S&ME is seeking a full-time Project Administrator to support its Wilmington, North Carolina office. The role serves as an operational partner to senior leaders and project teams, supporting communication, coordination, compliance, and the timely flow of work across office and field operations and multiple service lines. The Project Administrator works closely with the Project Control Specialist, Office Principal, field staff, and project managers, managing competing priorities independently while collaborating across teams.

Responsibilities include supporting project managers with proposals, project reporting, field and laboratory data, and project review meetings; assisting with field and office needs, compliance, and tracking field reports for client distribution; and supporting office leaders. The role also coordinates meeting agendas and minutes, meetings, events, safety activities, required training, and new-hire onboarding. S&ME describes the role as fast-paced and offers professional training, mentorship, and career development.

Requirements

• High school diploma or GED.
• Minimum of 5 years of experience in a relevant field.
• Intermediate to advanced computer literacy, including proficiency with CRM, ERP systems, Metafield or data entry programs, and Microsoft Office Suite.
• Notary Public Certification, or ability to obtain it within 90 days of hire.
• Must comply with Fleet Management, Substance Policy, and Reference Check requirements.
• Must have valid employment eligibility (I-9); visa assistance is not available.

Nice To Haves

• Associate's degree in Business or Accounting.
• Experience with a construction, engineering, or consulting firm.

Responsibilities

• Support project managers with proposal preparation and project reporting, including field and laboratory data.
• Participate in project review meetings.
• Coordinate with project managers, the scheduler of field work, and field staff to support project and staff needs.
• Assist with implementation and ongoing compliance, including tracking field reports for client distribution.
• Support the Office Principal and other office leaders with office-specific needs.
• Produce meeting agendas and minutes.
• Assist with planning and coordinating meetings, events, safety activities, and required training.
• Help coordinate new-hire onboarding.

Benefits

• Medical, dental, and vision plans with HSA and FSA options
• Pet insurance
• 100% Employee Stock Ownership Plan (ESOP) with a minimum 5% company contribution and automatic enrollment
• 401(k) retirement plan
• Paid holidays and paid time off (PTO), with rollover options
• Paid maternity and parental leave
• Mentorship and career development programs
• Credential incentive program
• Tuition reimbursement
• Employee recognition program
• Company vehicle and fuel card for project-based roles
• $2,000 employee referral bonuses
• Professional training

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED