Administrator, Project

Aecon • Mineral, VA

13d

About The Position

Aecon is hiring an Administrator, Project to provide payroll, administrative, clerical, communications, scheduling, procurement, and records support for a nuclear project site team. The role includes collecting and verifying daily labor timesheets, preparing payroll and employee paperwork, auditing time worked and not worked, tracking schedules, coordinating communications between site staff and the home office, assisting with site procurement and deliveries, and maintaining project files. Applicants must be U.S. citizens because the position requires access to nuclear facilities and information governed by U.S. federal regulations.

Requirements

• Good communication, organizational, and administrative skills.
• Professional demeanor in all aspects of the project as an Aecon employee.
• Proficiency with Outlook, MS Word, Excel, and records management.
• U.S. citizenship is required to meet nuclear facility access and security clearance eligibility requirements.
• Ability to work outage shift schedules, such as 12-hour shifts six to seven days a week as needed.
• Must report to work Fit for Duty (FFD).

Nice To Haves

• Prior nuclear experience is preferred but not required.

Responsibilities

• Collect and verify daily labor timesheets for payroll entry and processing.
• Verify and submit timesheets and audit reports, and prepare new employee packages and termination or layoff forms.
• Accurately report and audit employees’ time worked and not worked during the project.
• Prepare internal and external verbal and written status and turnover reports.
• Perform administrative and clerical duties for the site team.
• Ensure communications to onboard staff are delivered and received.
• Track manual and non-manual schedules, including days worked and days off.
• Assist communications between the home office and site management.
• Help coordinate site procurement and deliveries as required.
• Maintain accurate project records and files.

Benefits

• Services and benefits to support employees’ and families’ mental, emotional, and physical well-being.
• Aecon University.
• Tuition reimbursement.
• Leadership Programs.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed