Project Administrator

S&ME•Chattanooga, TN

About The Position

S&ME is seeking a detail-oriented, self-motivated Project Administrator to support teams in Chattanooga, Tennessee, or Huntsville, Alabama. This full-time role provides essential administrative and project support to help ensure projects are executed efficiently and successfully. The Project Administrator works closely with project managers, clients, finance teams, and other stakeholders to coordinate project documentation, support contract administration, track project requirements, and assist with proposals, reporting, and client communications. The role helps keep projects organized, compliant, and on schedule so project teams can focus on successful delivery. S&ME is a 100% employee-owned company that has worked on geotechnical, civil, environmental, and construction materials testing challenges for over 50 years. The company offers career growth opportunities, training, and hands-on experience. Pay is competitive and based on experience. Candidates must comply with Fleet Management, Substance Policy, and Reference Check requirements and have valid employment eligibility (I-9); visa assistance is not available.

Requirements

High school diploma or GED.
At least 1 year of experience in a relevant field.
Intermediate to advanced computer literacy, including proficiency with CRM and ERP systems, Metafield or data entry programs, and Microsoft Office Suite.
Notary Public Certification, or ability to obtain it within 90 days of hire.
Candidates must meet Fleet Management, Substance Policy, and Reference Check requirements.
Valid employment eligibility (I-9) is required; visa assistance is not available.

Nice To Haves

Associate's degree in Business or Accounting.
Experience with a construction, engineering, or consulting firm.

Responsibilities

Manage project records and correspondence, including meeting minutes, schedules, change orders, contracts, and other project-related documentation, ensuring information is organized, accurate, and accessible.
Assist with contract implementation, track certificates of insurance, maintain compliance-related documentation, and gather project information for audits and contractual obligations.
Provide administrative support throughout the project lifecycle by helping prepare proposals, change orders, reports, presentations, executive summaries, and project status updates.
Coordinate among project managers, clients, finance teams, and internal staff; respond to information requests and help keep project activities moving forward.
Participate in project review meetings and monitor requirements such as unit pricing and deliverables.
Help support deadlines, milestones, and overall project organization.

Benefits

Medical, dental, and vision plans with HSA and FSA options.
100% Employee Stock Ownership Plan (ESOP) with a minimum 5% company contribution.
401(k) with employer match.
PTO with rollover.
Maternity/parental leave.
Tuition reimbursement.
Company vehicle and fuel card for project-based work.
Employee recognition and credential incentive programs.
$2,000 referral bonuses.
Professional training and career growth opportunities.