Project Administrator
About The Position
Trane Technologies is hiring a Project Administrator in its FL Service group. Under moderate supervision, the role works closely with Project Managers and handles routine project documentation, procurement, job costing, customer invoicing, and administrative project closeout. The portfolio includes multiple projects at different stages, from award through closeout. The administrator interacts with internal and external customers to help ensure timely project completion and foster a positive culture. The position works onsite Monday through Thursday. On Fridays, employees may choose their work location based on work requirements.
Requirements
- High school diploma or GED and up to two years of related experience and/or training, or an equivalent combination of education and experience.
- Strong communication skills and a proactive approach, with the ability to work independently and as part of a team.
- Ability to perform problem solving, decision making, rational thinking, and exercise good judgment.
- Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
- Flexibility to work overtime and weekends as required.
Nice To Haves
- Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
- Knowledge of construction law and regulations.
- Familiarity with the operation of HVAC systems.
Responsibilities
- Follow established standard work and processes using enterprise systems.
- Coordinate project transitions from Sales to Operations within enterprise business systems.
- Administer projects throughout their life cycle to support contract compliance and successful delivery, coordinating with regional leadership, contract management, legal, and financial services.
- Manage procurement according to project requirements, including ordering and tracking materials and issuing purchase orders and subcontracts to qualified vendors, with guidance from a Project Manager and/or Engineer.
- Coordinate monthly customer invoicing according to customer requirements and Project Manager direction to support timely, accurate billing.
- Coordinate with project team members to ensure timely and accurate recording of project costs, including time sheets, forecasting assistance, and vendor invoices, using project reports as needed.
- Review billing backlog and coordinate or communicate with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as needed to resolve obstacles.
- Complete administrative project closeout.
Benefits
- Health insurance and holistic wellness programs with incentives, effective on day one for the employee and family.
- Fertility coverage and adoption/surrogacy assistance.
- Up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
- 401(k) match.
- Educational and training opportunities through company programs, tuition assistance, and student debt support.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
