Project Administrator
About The Position
Trane Technologies is hiring a Project Administrator for its Service group in Livonia, Michigan. Under direct supervision, the role handles routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout. The Project Administrator works closely with the Area Service Manager and assigned service team members to support timely project completion. The position works onsite Monday through Thursday, with the option to choose a work location on Fridays based on work needs. Travel to the Flint office is required one to two times per quarter.
Requirements
- High school diploma or GED and up to two years of related experience and/or training, or an equivalent combination of education and experience.
- Strong communication skills and a proactive approach, with the ability to work independently and as part of a team.
- Ability to problem-solve, make decisions, think rationally, and exercise good judgment.
- Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
- Flexibility to work overtime and weekends as required.
Nice To Haves
- Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
- Knowledge of construction law and regulations.
- Familiarity with the operation of HVAC systems.
Responsibilities
- Follow established standard work and processes using multiple enterprise systems.
- Coordinate project transitions from Sales to Operations within enterprise business systems.
- Administer projects through their full life cycle to support contract compliance and successful delivery, coordinating with regional leadership, contract management, legal, and financial services.
- Manage project procurement processes, including ordering and tracking materials and issuing purchase orders and subcontracts to qualified vendors, with guidance from a Project Manager and/or Engineer.
- Coordinate monthly customer invoicing according to customer requirements and Project Manager direction to support timely and accurate billing.
- Coordinate accurate and timely recording of project costs, including timesheets, forecasting assistance, and vendor invoices, using project reports and other relevant information.
- Review billing backlog and coordinate or communicate with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims to resolve obstacles.
- Travel to the Flint office one to two times per quarter.
Benefits
- Health insurance and holistic wellness programs with incentives, effective on day one for the employee and family.
- Fertility coverage and adoption/surrogacy assistance.
- Up to 15 vacation days, paid holidays, sick leave, and additional options supporting volunteer and parental leave.
- 401(k) matching.
- Educational and training opportunities through company programs.
- Tuition assistance and student debt support.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
