Project Administrator

Ascension Property Services•Austin, TX

About The Position

The Project Administrator supports project operations, documentation management, administrative functions, and coordination across multiple departments. The role maintains accurate project records, coordinates with general contractors and vendors, manages permitting and warranty processes, and provides day-to-day administrative support. The ideal candidate is proactive, professional, organized, dependable, detail-oriented, and able to manage multiple priorities while communicating effectively. The position also provides general office support, including answering and directing calls, greeting visitors, receiving deliveries, and assisting project teams and other departments as needed. The company maintains a drug-free workplace and is committed to inclusive hiring and equal opportunity.

Requirements

Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.

Responsibilities

Set up new projects in Procore and provide appropriate system access to employees assigned to each job.
Upload project plans and download Issued for Permit (IFP) and Issued for Construction (IFC) documents from general contractors.
Maintain organized and accurate project documentation in Procore and the company file share.
Download and distribute revised drawings and project documents received from general contractors.
Upload revised plans, submittals, Requests for Information (RFIs), permits, and other project-related documentation.
Prepare, process, and maintain certified payroll documentation.
Communicate and correspond with vendors regarding materials, orders, deliveries, and other project-related needs.
Process material orders and coordinate with appropriate personnel to support project schedules.
Process warranty requests and maintain accurate warranty logs and records to support timely follow-up and resolution.
Complete registrations and renewals for permits with applicable cities and counties for HME.
Answer incoming phone calls and direct them to the appropriate individuals or departments.
Greet visitors, receive deliveries, and direct them to appropriate personnel.
Provide general administrative support to project teams and other departments as needed.
Perform other duties as assigned to support company operations.