Project Administrator

Trane Technologies•Livonia, MI

2d•Hybrid

About The Position

Trane Technologies is hiring a Project Administrator for its Service group in Livonia, Michigan. Under direct supervision, the Service Project Administrator handles routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout. The role works closely with the Area Service Manager and service team members to support timely project completion and successful delivery. The position works onsite Monday through Thursday, with the work location flexible on Fridays based on work requirements, and includes travel to the Flint office one to two times per quarter.

Requirements

High school diploma or GED and up to two years of related experience and/or training, or an equivalent combination of education and experience.
Strong communication skills and a proactive approach, with the ability to work independently and as part of a team.
Ability to solve problems, make decisions, think rationally, and exercise good judgment.
Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
Flexibility to work overtime and weekends as required.

Nice To Haves

Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
Knowledge of construction law and regulations.
Familiarity with the operation of HVAC systems.

Responsibilities

Follow established standard work and processes using multiple enterprise systems.
Coordinate the transition of projects from Sales to Operations within enterprise business systems.
Administer projects through their full life cycle to ensure contract compliance and successful delivery, coordinating with regional leadership, contract management, legal, and financial services.
Manage procurement processes according to project requirements.
With guidance from a Project Manager and/or Engineer, order and track materials and issue purchase orders and subcontracts to qualified vendors.
Coordinate monthly customer invoicing according to customer requirements and Project Manager direction to support timely and accurate billing.
Coordinate with project team members to ensure timely and accurate project cost recording, including timesheets, forecasting assistance, and vendor invoices, using project reports as needed.
Review billing backlog and coordinate or communicate with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as needed to resolve obstacles.
Travel to the Flint office one to two times per quarter.