Temporary Project Administrator Assistant
About The Position
The Project Administrator Assistant will join the Program Development Team for a six-month temporary assignment, supporting monthly project management functions across multiple engagements with government customers and internal projects. The role assists with project coordination, documentation, scheduling, budget tracking, communications, and project closeout. The position is based in Pittsburgh and requires reporting to the office eight hours per day, five days per week, with willingness to travel to various locations to support the SEI’s mission. Carnegie Mellon University describes its benefits as including health insurance, tuition benefits, paid time off, retirement savings, professional development, and other university resources.
Requirements
- Experience working in a team environment.
- Familiarity with modern project management environments and tools, such as issue trackers, and ability to add and track actions through these tools and wikis.
- Ability to report to the Pittsburgh office eight hours per day, five days a week.
- Willingness to travel to various locations to support the SEI’s overall mission, including within the SEI and CMU community.
- Must be eligible to work in the United States without visa sponsorship and subject to a background check.
- Ability to exercise sound judgment, maintain composure, and deliver results in a dynamic, deadline-driven environment.
- Strong customer service orientation and attention to detail.
- Strong written and oral communication skills.
- Strong work ethic and desire to learn.
- Ability to edit and rewrite content from one source to another.
- Ability to handle multiple tasks, respond to shifting priorities, and pay careful attention to details.
- Ability to work in a team environment with technical experts, project managers, and administrative assistants.
- Ability to deliver high-quality work and care about its impact.
Responsibilities
- Assist with drafting PowerPoint presentations.
- Collaborate with SSD Project Leads on process documents and the document repository.
- Assist SSD Project Leads with drafting monthly activity reports.
- Assist with tracking and maintaining project schedules.
- Assist with budget tracking.
- Assist with scheduling coordination meetings and technical interchange meetings (TIMs).
- Coordinate and communicate with CMU resources who are part of the project team.
- Record and distribute meeting notes.
- Attend routine project update meetings and maintain numerous project wikis.
- Assist with bringing each project to its planned close.
Benefits
- Comprehensive health insurance, including medical, prescription, dental, and vision coverage.
- Tuition benefits, including benefits for dependent children.
- Paid time off and observed holidays.
- Retirement savings program with employer contributions; the posting specifies an 8% monthly contribution without requiring an employee contribution.
- Life and accidental death and disability insurance.
- Professional development opportunities to attend conferences and training or obtain a certification.
- Flexible work arrangement.
- Access to campus fitness facilities and fitness center.
- Mindfulness programs.
- Child care resources and Family Concierge Team support.
- Free transportation on the Port Authority Transit System / Pittsburgh Regional Transit bus pass.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
